Bid Specialist

2 weeks ago

Cape Town, South Africa Minerva Group Full time

To support the planning, organisation, and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations.

**The role will be divided in to 3 major responsibilities**
- General Administration
- Monitoring of new bid adverts on a daily basis and preparing summary in respect thereof;
- Assist with the qualification of all tenders
- Compilation of tenders
- Registration of all tenders on the CRM
- General query handling;
- Escalation of queries;
- Ad hoc maintenance of bid register;
- Ad hoc updates to tender/bid library;
- Maintenance of electronic filing system;
- Completion of Supplier Database Registrations as and when needed;
- Follow up of expiry of supporting documentation (Tax Clearance Certificates, ICASA licenses etc);
- Provide ongoing assistance to the Sales Director/Bid Administrator as and when required;
- Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;
- Administration of electronic contracts database.
- Pre RFI/RFQ Submission
- Arranging payment and collection of bid document;
- Coordinating compulsory briefings/site surveys;
- Formatting of bid response documents according to Style Guide;
- Checking of documents from a grammatical and layout perspective;
- Printing and collation of responses;
- Arranging delivery of bid responses;
- Completion of statutory RFP/RFQ document with the assistance of Bid Administrator.
- Post Submission
- Completion of submission summary report (pricing, solution etc);
- Follow up with Organ of State/customer until award;
- Monitoring of state organ/client websites for award information.

**Ensure full coordination of bid writing process**
- Facilitate the writing of comprehensive responses of converged RFBs, RFQs & RFPs
- Full coordination of bid process timeously in line with client specifications
- Manage all aspects and stages of the bid proposal, including Initiation and planning, kick-off solution definition, content development and response consolidation
- Proof-reading, quality, and version-controlling bid document for full sign-off level to meet customer deadlines
- Effectively manage bid resources to facilitate the development of appropriate deal strategies, solution and service methodologies, commercial models and delivery/service management plans
- Establish clear and effective plans for each bid and execute in accordance with these plans
- Ensure that the business risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
- Communicate accurately and timeously with all involved stakeholders and take responsibility for communication being received and understood
- Manage performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
- Facilitate the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as the organisation’s standards
- Understand the divisional and group’s business model and key functions and offerings, as well as local operating, commercial and general business environment and conditions
- Develop knowledge of business, its products and services by reading and review previous bid and design documents and spending time with presales, technical and commercial function
- Review and improve other customer materials and develop a consistent set of standards for other commercial functions to follow
- Develop a set of standard templates for less complex bids
- Manage bid notification platforms and alerts, ensuring the company never misses and opportunity

**Management Updates and storing of write ups**
- Update of content and methodologies of the different divisional write ups
- Keep an auditable trail of all bid artefacts and records on recognised company systems
- Keeping and storing the updated writeup on Bid office share drive

**Management of key stakeholders**
- Assisting the Business Development Managers and operation managers in compiling winning bid strategies, focusing on specific areas that require more complex solutions
- Review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals

**Project Management of assigned Bid processes**
- Project manage tender/proposal responses bringing together input from all stake holders and relevant parties
- Tracking of tender / RFP process and exact record keeping of strategic dates and information to be provided / presented

**Ensure the Bid prepared are aligned to approved pricing guidelines**
- Compile Accurate pricing of new and re-newel costing

Skills and Competencies
- Self-motivated with good interpersonal and communication skills
- Written proficiency in English with excellent interpersonal and communication skills
- Strong numerical ability
- Service driven, innov

  • Bid Management Specialist

    3 days ago

    Cape Town, Western Cape, South Africa Ontec South Africa Full time

    Cape Town, South Africa | Posted on 24/01/2025Ontec has a diverse team made up of innovative and competent individuals. The company not only drives performance for employees to excel on a professional and personal level but rewards this performance.Job OverviewWe are seeking a dynamic, enthusiastic, and driven individual to join our team as a Bid Management...

  • Project Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Ontec South Africa Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a Business Development Associate. The successful candidate will be responsible for supporting the Bids Manager in implementing a winning strategy by coordinating, preparing and managing bids and proposals.This includes setting up pre- and post-bid submission analysis, status...

  • Bids Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Ontec South Africa Full time

    Cape Town, South Africa | Posted on 24/01/2025Ontec has a diverse team made up of innovative and competent individuals. The company not only drives performance for employees to excel on a professional and personal level but rewards this performance. People here are satisfied, challenged and happy, which makes it a perfect working environment.Job...

  • Bid Writing Specialist

    1 week ago

    Cape Town, South Africa Construct Full time

    **Role summary**: As a Bid Writing Specialist, you’ll be a key member of a high-performing sales team driving OES’ growth strategy in EMEA and the US. As part of a growing team you’ll have the opportunity to make the role your own and make an impact in a big way. You'll be expected to work from 9 AM to 5 PM UK time as your main working hours. However,...

  • Senior Bid Coordinator

    6 days ago

    Cape Town, Western Cape, South Africa CSG Full time

    AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore, Cairo, Cape Town and Riyadh, dedicated to help solve our clients' greatest challenges through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on hundreds of...

  • Analytics Specialist

    7 days ago

    Cape Town, South Africa Barrett's Recruitment Workhouse Full time

    **Job description** The Costing Specialist is responsible for the costing and analysis of pricing for bids on new business expansion across the worldwide organisation. A solid financial and accounting background, combined with an Expert Excel level and a finance or related degree will be highly recommended. A logistics background where bids have been...

  • Proposal Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Ontec South Africa Full time

    At Ontec South Africa, we have a diverse team that is comprised of talented individuals who strive for excellence. We value our employees' contributions and provide them with opportunities for growth and development.Job DescriptionThe Bid Management Specialist will be responsible for supporting the Bids Manager in implementing a winning strategy by...

  • Business Development Associate

    3 days ago

    Cape Town, Western Cape, South Africa Ontec South Africa Full time

    We are looking for a highly motivated and organized individual to join our team as a Proposal Coordinator. The successful candidate will be responsible for supporting the Bids Manager in implementing a winning strategy by coordinating, preparing and managing bids and proposals.This includes setting up pre- and post-bid submission analysis, status...

  • Contract Management Specialist

    23 hours ago

    Cape Town, Western Cape, South Africa Talent Shore SA Ltd Full time

    About Our BusinessTalent Shore SA Ltd is the UK's leading HR recruitment business, with offices in London, Thames Valley, and Birmingham. With over 16 years of year-on-year growth, we are now looking for an experienced Contract Management Specialist to support us through our next phase of development.Job DescriptionThe main objectives for this role are to...

  • HR Recruitment Consultant

    1 day ago

    Cape Town, Western Cape, South Africa Talent Shore SA Ltd Full time

    Job OverviewTalent Shore SA Ltd is seeking an experienced HR Recruitment Consultant to join our team. As a key member of our bid and compliance team, you will play a vital role in managing and coordinating all aspects of our business.Key ResponsibilitiesThe successful candidate will be responsible for managing one team member and overseeing all contractual...

  • Procurement Coordinator

    4 days ago

    Cape Town, Western Cape, South Africa 呐 Full time

    Job OverviewThe Procurement Specialist plays a crucial role in delivering value by strategically and tactically purchasing goods and services, ensuring quality, price, and timely delivery. Key responsibilities include managing procurement operations, developing bids and proposals, tracking purchase orders, and analyzing processes to identify potential...

  • Technical Sales Specialist

    3 days ago

    Cape Town, Western Cape, South Africa 3E Full time

    We are looking for an experienced Technical Sales Specialist - Solar & Wind to join our team in Sub-Saharan Africa. As a technical sales specialist, you will be responsible for driving technical sales and client success, leveraging your knowledge of renewable energy technologies and market dynamics.This role combines technical expertise with commercial...

  • Contract and Procurement Specialist

    2 weeks ago

    Cape Town, South Africa GM CONNECT Full time

    **Direction**: TOTALENERGIES EP SOUTH AFRICA B.V. JOB TITLE Contract and Procurement Specialist SITUATION IN ORGANISATION **Reports to**: Manager JOB DIMENSIONS **Number of persons under their direct supervision**: None Location Cape Town South Africa ACTIVITIES The Job holder assists the Manager, TGP as well as the local entity and participates to...

  • PPC Specialist

    2 weeks ago

    Cape Town, South Africa National Debt Advisors Full time

    Company Description Financial Wealth Holdings is seeking an experienced and highly skilled PPC Specialist to join our digital marketing team. As a leading debt counselling company, we're committed to helping South Africans reduce their debt and achieve financial freedom. The PPC Specialist will play a key role in driving our online advertising efforts, and...

  • Paid Media Specialist

    3 weeks ago

    Cape Town, South Africa Dymaxa Recruitment Full time

    **Paid Media Specialist** An exciting opportunity exists within our fast paced and growing Digital and e-commerce department based in Cape Town for a **Paid Media Specialist.** You will be directly responsible for the day-to-day management of ad accounts across multiple networks, including implementation of Google Ads (search and display), Google shopping,...

  • PPC Specialist

    3 weeks ago

    Cape Town, South Africa AristoSourcing LLC Full time

    **AristoSourcing is looking for a PPC Specialist to join the team.** **Type of work - 100% remote. Our clients are based in other countries (UK, US, Canada, & Australia).** **Rate: $1000 to $1500per month.** **Position Summary** The PPC Specialist is responsible for implementing paid acquisition strategies for clients across search engine marketing and...

  • Nrg 44/22 Senior Professional Officer

    2 weeks ago

    Cape Town, South Africa City of Cape Town Full time

    Requirements - B Eng or BSc degree in Electrical Engineering, or BTech degree in Electrical Engineering - Registered Professional Engineer or eligible for registration, or - Registered Professional Engineering Technologist or eligible for registration - Minimum of five (5) years’ postgraduate technical experience of which three (3) years should be...

  • Coastal Planning Specialist

    4 days ago

    Cape Town, Western Cape, South Africa Proconics Full time

    About UsAt Proconics, we are committed to delivering high-quality projects to our clients. We are currently seeking an experienced Coastal Planning Specialist to join our team. This role will involve working closely with our Project Managers and Engineers to plan and cost projects.Your Key ResponsibilitiesDevelop project schedules with progress measuring...

  • Permitting and Compliance Specialist

    4 hours ago

    Cape Town, Western Cape, South Africa Msp Staffing Ltd Full time

    MSP Staffing Ltd is hiring a Permitting and Compliance Specialist to join our team.Job Summary:We are seeking a highly skilled individual to lead the permitting workstream for renewable energy projects in South Africa.Key Responsibilities:Lead the permitting process from project inception through construction and operations.Conduct risk assessments and due...

  • Procurement Specialist

    1 week ago

    Cape Town, South Africa Teleperformance South Africa Full time

    **The Opportunity** The Procurement Specialist for South Africa is a hands-on member of the TPUK Group Procurement team and will additional take direction and have support from the local business lead - Head of Finance South Africa. He/She will deliver value by strategically and tactically purchasing goods and services, with appropriate quality, at the...