Assistant Manager: Creditors

6 months ago

Pretoria, South Africa City Property Full time

The purpose of the role is to oversee the work of creditor clerks to ensure that all creditor payments are accurately processed and that supplier reconciliations are done accurately and timeously.

**Process Payment Requests**

1. Ensure that payment requisitions are properly authorized (according to SODA) before processing.
2. Review and approve invoice batches prepared by the Creditor Clerks are accurate and timeously done.
3. Ensure that the supplier banking details are accurately captured at all times.
4. Ensure the manual payment book is completed by the Creditors Clerks on a daily basis in order to ensure that manual payments are done according to internal deadlines.
5. Ensure that the relevant supporting documents are filed by the Creditors Clerks correctly and timeously on a daily basis.

**Posting of batches**

1. Ensure that the batches are accurately captured (documents agree to audit trial) before posting and approval for payment.
2. Ensure that reconciliations done by the Creditors Clerk balances.
3. Ensure that outstanding invoices on supplier statements are requested.
4. Capture reversal to correct errors and capture correct details as and when required.
5. Handle all queries from accountants and auditors as and when required.

**Supplier and Stakeholder communication**

1. Training of new suppliers and relevant internal stakeholders on creditors procedures.
2. Ensure constant communication with suppliers and stakeholders to build sustainable relationships, resolve queries and ensure above standard service delivery.

**Provide team leadership**

1. Assisting in staff training as and when required.
2. Assisting that the team achieves their targets and manage non-performance accordingly.
3. Ensure compliance to all company policies and procedures and implement corrective action when applicable.
4. Improve teamwork and resolve conflict within the team and organization where required.

**Working conditions**:
Office Based.

**Qualifications & Experience**:
1. Bookkeeping / Accounting Diploma or Equivalent required
2. 3-5 years full function Creditors and/or Bookkeeping experience
3. Min 3 years supervisory and/or managerial experience required

**Skills & Knowledge Required**:
1. MS Office skills:
a. MS Excel - Intermediate
b. MS Word - Basic
c. MS Outlook - Basic
2. MDA accounting experience preferred.
3. Understand age analysis of accounts and understand general ledger structures.
4. Good reconciliation skills
5. Excellent communication skills

**Personal **Attributes**:
1. **Stress tolerance - **coping with stressful situation.
2. **Interpersonal relationships** - building mutually satisfying relationships.
3. **Empathy** - understanding & appreciating how others feel.
4. **Independence** - be self-directed and free from emotional dependency.
5. **Assertiveness **- communicating feelings and beliefs; being non-offensive.
6. **Multitasking** - dealing with several activities at a time, enjoy being given new tasks before they have finished another.
7. **Teamwork** - cooperation with others, good-natured attitude and encouraging people.
8. **Persistence** - sticking with tasks, not giving up, dislike leaving things unfinished.
9. **Rule** **following** - adhere to rules and strictly follow work regulations.
10. **Attention to detail** - focus on details, strive for perfection and be well organized.
11. **Analytical** **thinking** - like solving complex problems, carefully analyze information and use logic to address issues and problems.

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