Finance/ Office Administrator
12 hours ago
**Job Duties/Responsibilities will include**:
Maintain future cash-flow budgets taking into payment date parameters
Ensure suppliers costs are market related build relationships with potential new suppliers
Control/schedule/implement regular preventative maintenance program in line with budget
Maintain office clerical, filing and record keeping systems
Assist in the production of monthly and annual reports
Assist in preparation of transaction related documents
Aid in the production of reports (e.g., business plans, financial statements)
Contractor coordination. Manage deliveries of equipment & supplies
Ensure health & safety protocols are adhered to
Alongside the GM appoint & manage cleaning & security staff
Manage and generate rosters, work schedules and leave administration
Implement training, welfare, appraisals, and other related programs
Assessment of all new applicants / guarantors
Complete a lease agreement with each successful student / bursar / parent
Monthly / annual invoicing, statements, collections
- maintain the House Rules
Inspection / enforcement of tenant responsibilities during and on termination of lease
Build good relationships with students & parents
Be able to take calls 24/7 for students & parents - irregular working hours
Attends to and manage all emergencies ensure ongoing safety of the students
Handle student complaints
Manage visitor permissions & safety and arrange shuttle bus schedule
Investigate / initiate proposals for refurbishments
Maintain/manage properties with suppliers, ensure compliance with legal regulations
Complete regular Health & Safety inspections
Ensures that fire safety requirements are in place and effectively maintained.
Provide monthly property condition report
Matric, degree in commerce, accounting, finance or similar beneficial
Driver’s License
Computer literate - Word, Excel & Outlook - Must have Intermediate Excel skills
Strong administrative, interpersonal and organisational skills
Ability to handle difficult situations in a fair & diplomatic manner
Outstanding communication (written and verbal) skills and a team worker
Ability to handle multiple assignments with a problem-solving attitude
Service oriented and client centric
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