Estate / Facilities & Administrative Officer

2 weeks ago


Somerset West, South Africa Exceed Recruitment and Human Resource Consultants Full time

**Reference**: SJ 7399

**Consultant**: Sone Johnson

**Descriptions**:
Coordinate office activities and operations to secure efficiency and compliance to company policies including Health and Safety protocols.
Supervise maintenance activities and manage outcomes of service providers to ensure performance
Manage security requirements for the site as per the RMS Security SLA. Represent site at the monthly security meetings and take ownership of security requirements with the help of the security contractor.
Manage agendas/travel arrangements/appointments etc. for management team
Manage driver bookings and vehicle services and any maintenance required on the vehicle
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Provide Personal Assistant support to multiple managers
Support Chairman’s PA with any administrative tasks as required.
Permanent substitute for Chairman’s PA

**Qualifications**:
Grade 12 qualification

**Appropriate professional qualification (minimum NQF5) in**:
Office Administration Facilities Management Executive Assistant
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office (Especially excel)
Qualifications in secretarial studies will be an advantage
Ability to think on your feet and adapt to change easily.
Solution focused and timeline driven
Strong creative thinking, communication and implementation skills.
A self-starter who can work with mínimal supervision

**How to Apply**:
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.



  • Somerset West, South Africa Eazi Real Estate Full time

    **POSITION**:External Estate Agent **LOCATION: Somerset West **and surrounds **Must have previous Real Estate Experience to apply** **ABOUT EAZI**: We are a fast-growing residential real estate company operating in the Cape Metropole and surrounding Winelands with aspirations of further expansion in the future. We are a fixed fee agency providing our...


  • Somerset West, South Africa Sitari Country Estate Full time

    Job Responsibilities: - Coordinate all maintenance jobs within the Sitari Country Estate. - Conduct regular inspections of facilities within the Estate to detect and resolve maintenance problems. - Conduct incoming and outgoing property inspections. - Coordinate and manage all repair and installation activities. - Assign repair schedules and evaluate repair...


  • Somerset West, South Africa Latitude Resource Full time

    A small established financial services business base in Somerset West is seeking to employ an Administrator on a permanent basis. The primary duties are to support the Financial Planner with daily administration tasks and interact with Insurance Companies, Investment platforms and clients. **Responsibilities** - Process new and existing business...

  • Administrator

    7 days ago


    Somerset West, South Africa Latitude Resource Full time

    A well established and growing financial practice firm in Somerset West is looking for an Administrator to join their team on a permanent basis. The firm operates within a large variety of industries, ranging from, accounting, tax administration and planning, business and transactional consulting, secretarial services, wills, estate planning and...


  • Somerset West, South Africa Marite Property Administrators Burgundy Full time

    Marite Property Administrators Burgundy Estate is seeking a young, dynamic and motivated individual to join their team at Sitari Country Estate. This individual must be punctual, presentable, well-spoken in both English and Afrikaans and meticulous in punctuality. Experience is not essential (but an advantage) as training will be provided for duties which...


  • Somerset West, South Africa PikUniq Full time

    An accounting firm specializing in Estates and Trusts are looking for an **Accounting Assistant** based in Somerset West, Western Cape. **Min Requirements**: - Degree or Diploma in Accounting - Accounting background - MS Office - Stable employment record - Ability to work independently - Well organised, meticulously, accurate and able to pay attention to...

  • Customer Support

    7 days ago


    Somerset West, South Africa Finovate Full time

    Our client is a company specializing in software solutions to the property industry, based in the **Somerset West area**. Our client is seeking an experienced **Customer Support** / **Rental Administrator **to join their team. Please note that this is an office-based position. The role would suit an individual with a genuine passion for people, customer...


  • Somerset West, South Africa Latitude Resource Full time

    **Key Responsibilities**: - Administrative duties - Handling of all correspondence of the Legal Entity / Association - Scheduling meetings - Taking Minutes - Handling of all maintenance and repair services - Assisting with Legal and Conflict Resolution Assistance - Assisting Property Portfolio Managers **Requirement**: - At least 3 - 5 years experience in...

  • Driver

    3 days ago


    Somerset West, South Africa Faircape Full time

    The Faircape Group seeks an experienced and licensed **Driver** for our facility **Heritage Manor **in Somerset West. The Driver will be responsible for transporting residents and/or staff at Heritage Manor. The Driver will represent the company in a professional manner at all times. **Duties include but are not limited to the following**: Transporting...

  • Sheq Officer

    7 days ago


    Somerset West, South Africa HR Talent Partner Full time

    **Job Overview**: **Date Posted**: Posted 18 hours ago- **Location**: Somerset West, Western Cape- **Job Title**: SHEQ Officer- **Salary**: R40,000- **Education Level**: Diploma- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**SHEQ Officer required for a job vacancy in the Helderberg area.**: A renowned high-tech design and aviation...

  • Sheq Officer

    9 hours ago


    Somerset West, South Africa Sentinel Staffing Services Full time

    As part of the worldwide group of companies, our client in Somerset West specializes in the development and manufacture of components and assemblies from advanced, light weight composite materials. They are looking for a **SHEQ Officer** who will be responsible for ensuring that the company adheres to legal standards and in-house policies. The goal is to...


  • Somerset West, South Africa Zeminwe Full time

    **Job description and responsibilities**: - Stock Management and reports - Pallet traceability - Manage Master files on Fruit Export system - Loading instructions to packing facilities - Intakes and dispatches - Q67 - Data Capturing - Loading arrangements with coldstores - Arrange Special market procedures and follow Steri protocols - Inventory management -...

  • Project Administrator

    9 hours ago


    Somerset West, South Africa NewSpace Systems Full time

    **KEY PURPOSE OF JOB** As part of a major growth strategy, a component and sub-system supplier to the international satellite market is seeking a Project Co-ordinator to join our growing project team. In this role you will be responsible for organizing and managing key aspects of the Project Management Office (PMO) team’s deliverables. This individual...


  • Somerset West, South Africa Trulogic Financial Services Full time

    **About the job**: Taking responsibility for preparing and maintaining detailed client files and records. The highest compliance and organisational standards are critical and being able to provide historical context to clients in relation to their advice journey is a pre-requisite. To provide effective and timely administrative assistance for Financial...

  • Receptionist

    2 days ago


    Somerset West, South Africa Helderberg Personnel Full time

    Well established, concern based in Somerset Westh as an immediate vacancy for a Front-line Receptionist with a valid drivers license. receptionist - Answering of busy switchboard - Client liaison - General administrative support to the HR department and all other departments as required - Typing of general correspondence - Arrange Travel itenary - Maintain...

  • PA and Office Administrator

    Found in: beBee S ZA - 4 weeks ago


    Somerset West, South Africa SabenzaIT Full time

      Experience: The ideal candidate will have 2 to 3 years of experience in an Office support role.A financial background is preferred.Daily timesheet ManagementChecking timekeeping reports for invoicingEnsuring all required timesheet data required for invoicing is received available.Issuing invoices and final timesheets and submitting them via appropriate...


  • Somerset West, South Africa Faircape Full time

    Faircape Health, a division of the Faircape Group, owns and manages six luxury lifestyle villages with state of the art and technologically advanced Healthcare Centres at each village. These busy facilities with a versatile range of patients inclusive of frail, mental health, sub-acute and assisted living, are situated in prime locations across the Western...

  • Receptionist

    3 days ago


    Somerset West, South Africa Helderberg Personnel Full time

    Are you a friendly and organized individual with excellent communication skills? An exciting opening for a **Receptionist** at an **Estate Agency **has become available. As a **receptionist**, you’ll be the face of the agency, welcoming clients and ensuring smooth operations at the front desk. - Responsibilities:_ - **Client Interaction**: - Greet...

  • Financial Officer

    4 days ago


    Somerset West, South Africa Rheinmetall Denel Munition (RF) (Pty) Ltd Full time

    **Financial Officer** **Rheinmetall Denel Munition (RF) (Pty) Ltd in Somerset West Cape Town** - Rheinmetall - / - **Financial Officer** - Ref.Nr.: - **ZA00469** - Schedule type: - **Full Time** - Contract Type: - **Permanent Position** WHAT WE ARE LOOKING FOR **The Financial officer** is responsible for the full creditors administration, including...

  • Administrator

    4 days ago


    Somerset West, South Africa Wespro Brokers Full time

    Position opening as Administrator in the Life and Health department 01 March 2023. Grade 12 and industry related experience compulsory. Relevant qualifications are advantageous. Responsibilities will include, but not limited to new business quotations and activations, claims handling and policy amendments. Person must be fluent in English and...