Officer Payroll
3 weeks ago
**Job Advert Summary**:
**Minimum Requirements**:
- Grade 12 or equivalent,
- Relevant Tertiary Education (Payroll Diploma),
- 5+ Years Payroll Experience in a Manufacturing/Mining and Unionised Environment.
- Stakeholder Management,
- Negotiations Skills,
- Communication Skills,
- Networking Skills,
- Risk management and corporate governance,
- Time & Attendance System Experience,
- Microsoft Package Experience,
- SAP Payroll (mandatory), Organisational Management, Personnel Administration, Spinifex,
- Must have strong knowledge of a variety of computer software,
- Expatriate Management Experience (advantageous),
- Strong understanding of HR processes and terminology, payroll and benefit processes and procedures.
**Duties and Responsibilities**:
- End to end payroll processing, accurately and timeously and according to payroll calendar deadlines,
- Implement and maintain payroll best practices to improve efficiency and consult with HR team to improve payroll and HRIS processes,
- Ensuring compliance to all statutory and legal compliance in respect to Payroll with special reference to Tax Legislation, POPI Act, BCEA, LRA and Collective Agreement,
- Establish & Review of relevant policies and procedures,
- Document all payroll related processes,
- Implement Auditable Payroll Control to mitigate risks,
- Assist and investigate payroll queries and feedback to employees,
- Administering Timesheet input and ensure accurate upload of time and other input in such as leave, overtime, shift allowance calculations,
- Administering Month end Process and Reporting,
- Support month end processes,
- Administer all Engagements, Terminations and Movements Processes internally and externally,
- Monthly Statutory reconciliation and payment - SARS, UIF, SDL,
- Manage Payroll System and drive all relevant changes, i.e UAT process,
- Maintain Systems and updating Business with relevant legal and policy changes,
- Administer and drive all IRP 5 related activities including submission ensuring compliance to Tax Legislation,
- Support Annual Increase and Bonus activities and Administer Salary Adjustments,
- Administer WCA & COID Payments and annual returns,
- Submission of Data to South African Stats and any other regulatory body,
- Submission of Data in accordance with Regional and Group Requirements,
- Support Headcount activities including but not limited to,
- Monthly headcount Management - Actual, Budget and Forecast,
- Annual Headcount and Labour Force Budgeting Process,
- Processing of expatriate contracts where applicable,
- Regular engagements and training to Time Administrators,
- Store all payroll instructions on a Shared drive for easy accessibility,
- Create and Maintain Electronic Personnel Files.
**HRIS & Analytics**
- Implement and maintain complete electronic employee personnel files, records, and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files,
- Prepare statistical and analytical summaries and reports from the HRIS involving payroll information that add value to the business,
- Analyse Labour Costing to support productivity measures and Labour efficiencies.
- Obtain Production efficiencies that support analytics.
- Act as SAP Superuser and Site Single Contact for System related engagements
- Provide regular feedback to the HR team on any system improvements and changes.
- Always ensure data completeness and integrity,
- Support HR Reporting Activities that include Employment Equity, B-BBEE etc.
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