Supply Chain/ Receiving Clerk

2 days ago


Polokwane, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Handle routine enquiries.

Maintain the File Plan for the unit.

Classify documents and correspondence for filing both hard copy and in electronic format.

File documents and reports in line with the File Plan.

Assist the office management with the retrieval of documents and reports from the system(s)

Source quotations for good and services

Retrieving of CSD summary reports.

Perform quotation analysis procedures in line with delegation framework and prepare approval documents.

Distribute documents/packs to various stakeholders as required.

Draft and type letters and/or other correspondence of a general nature when required.

Draft on behalf of senior managers submissions and correspondence of a general administrative nature.

Assist with the development and undertake the distribution of Agendas for Bid Committees meetings and internal staff meetings

Make logístical arrangements for Bid Committees meetings.

Prepare and distribute meeting packs.

Distribute the minutes of meetings

Maintain meeting action schedules, track progress made with resolutions and source progress reports for inclusion in the meeting packs of follow-up meetings.

Retrieve on request meeting documents.

Retrieve on request audio recordings and transcribe relevant parts of discussions.

Send orders for stationery to the recommended suppliers.

Follow up on outstanding deliveries, invoices, and commitments

Receiving of physical stationery and toners delivered by service providers.

Distribution of stationery and toners to business units.

Assist the SCM Officer with the compilation of the checklists and RFQ documents for approval

Preparation of manual orders when the system is offline.

Matric

Appropriate NQF 6 qualifications as recognized by SAQA

At least 3 years’ appropriate office administration of Supply Chain Management experience

Supply Chain, Office Administration or equivalent qualifications 6



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