Senior Transfers Secretary
6 months ago
**Minimum Requirements**:
The position will entail attending to transfer instructions from receipt of instructions up until registration at the relevant deeds office. Duties include, but are not limited to the following:
- Receiving instructions to attend to transfers, acknowledging receipt of the instructions, interpreting the instructions and preparing initial letter to clients;
- Preparing various conveyancing documents accurately and independently;
- Liaising with clients, city councils, SARS, managing agents, banks and linked attorney firms;
- Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for transactions to be registered successfully at the relevant deeds registry;
- Attending to all financial aspects of transactions, including pro-forma and final reconciliation statements of account, collecting costs from clients and attending to general accounting queries;
- Keeping and maintaining of a proper diary system of all current matters;
- Weekly reporting to all parties on the status of pending matters.
**Skills and knowledge**
- In depth understanding of transfers and related aspects of conveyancing in general;
- Ability to interpret instructions and having a full understanding of conditions to be complied with;
- Understanding and interpreting deeds office records;
- Good command of the English language;
- Excellent communication skills and ability to liaise with clients in a professional and effective manner;
- Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
- Ability to work independently and to effectively manage high volumes of work;
- Team player with good interpersonal skills, showing an eagerness to assist others within the department;
- Typing speed of 45+ words per minute;
- Meticulousness and attention to detail, managing a neat and organised work-station;
**Qualification/s**
- Matric or equivalent qualification.
- Secretarial Diploma with excellent typing skills.
- Minimum of 10 years’ experience in conveyancing environment, specifically transfers.
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