Departmental Administrator B: Department of

2 weeks ago

Pretoria, South Africa University of Pretoria Full time

RESPONSIBILITIES:

- General departmental and office administration and management, including telephone, electronic and written communication and information for the Head of Department, staff and student service-related arrangements;
- Student and academic-related administration, including:

- Administering student assignments, tests, examinations and marks;
- Handling enquiries and correspondence and other student and academic administration;
- General typing and preparing of teaching material including tables and graphs and PowerPoint presentations;
- Capturing of marks;
- Taking of minutes;
- Assist with Department with general basic financial and facilities administration;
- Assist the Head of Department with basic staff related administration;
- Administering the personnel information system, research information system and continuous professional development system;
- Organising departmental events and providing assistance with marketing functions; and
- Any other administrative functions as required by the Faculty.

MINIMUM REQUIREMENTS:

- Grade 12 and 4 years’ experience or a relevant 3-year National Diploma and 2 years’ experience in the following:

- General Administrative duties at an academic departmental level;
- Minute taking and meeting coordination;
- Diary management;
- Undergraduate/postgraduate academic administration on departmental level; and
- Capturing and maintaining of records.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Appropriate language and communication skills with advanced writing skills;
- Strong interpersonal skills, highly organised and a keen commitment to excellence;
- Ability to work under pressure and meet deadlines;
- Meticulous and the ability to maintain high level of discretion and confidentiality;
- Ability to work independently and participate effectively within a team;
- The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
- Meticulous with the capturing of student marks, publications, grants etc.; and
- Attention to detail.

ADDED ADVANTAGES AND PREFERENCES:

- Valid drivers licence

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;

CLOSING DATE: 28 April 2023
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._

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