HR Admin Supervisor

2 weeks ago

Durban, South Africa Cellular Citi Group Full time

Vodacom's No 1 Retail Franchisee (10 Retail stores in KZN and 2 in SANDTON, Gauteng) is looking for a dynamic HR Admin Manager with exceptional people skills to own the Human Resources Department at their Head Offices situated in Montclair (south of Durban). You will act as the first point of contact for all HR-related matters for all employees (+/- 250 and growing)

+/- 175 Retail employees over 12 Retail stores

20 Head office staff

10 Call Center staff (opening soon)

10 Enterprise business unit (opening Q2 2023)

15 Fibre Sales agents (opening soon)

5 online sales and support team (Opening Q2 2023)

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.

**Responsibilities**:
**Onboarding and exits**: Ensuring compliance of screening process followed. Documents for onboarding which includes letters of appointment, supporting documents to create, explain and sign off Employee contracts with KPI requirements. Ensuring successful loading of new employee on payroll. Provisioning access to various systems, activating and managing all benefits, probations, resignations and exit interviews.

**Equipment and uniforms**:Building asset/tools register policy to manage equipment. Ensuring all equipment maintenance, replacement, usage and abuse managed weekly and monthly. Managing and maintaining of all staff Uniforms and badges ie stock levels, ordering, invoicing and deductions.

**Systems Access**:
**General Admin** - Building and managing of policies and procedures to ensure the entire end to end onboarding, retention of staff and exits is seamless. Skills Development plan, succession plan, incentives and staff welfare is managed. Filing and archiving of all Human Resources documents. Managing of loans and staff benefits (RA and medical aid). Creating all staff development and communication groups and deleting on exit.

**Compliance**:

- Ensuring the group is compliant to all labor laws, health and safety rules at all times. Attending to all audits from relevant departments

**Team Building and staff welfare** - Managing all team building and staff events, year end functions. Managing staff Birthdays messages, sick, maternity/paternity leave, religious days, special days and anniversaries

**Disciplinary**:

- Managing and maintaining the best discipline across all areas of Human Resources which include building policy and procedures. Attending to all disciplinary procedures (warnings/suspensions/hearings and CCMA cases)

**Mission -** Building and maintaining a 1 TEAM spirit and high retentions of staff culture across the group.

**Desired experience & Qualification**

Proven work experience as HR Admin Manager or relevant role as per above so that you can improve and implement strong HR systems and processes

Experience with HR software (eg Sage ESS, Trac Tec biometric management system, ITC) etc

Computer literacy (Advanced Excel, Power point, Outlook etc )

Thorough knowledge of Labor law

Excellent organizational skills with an ability to prioritize important projects

BS in Human resources or relevant field

Teamwork and coaching skills

Familiarity with social media, resume’ data base and networks

Excellent verbal and written communications skills

Ability to learn and have understanding of the differences between various roles within Organization

Honest and Trustworthy and willing to go the extra mile

Experience in Retail Time management and rostering

Tenacious/ persistent personality

**Package & Remuneration**

Basic Salary: R12,500.00 - R15,000.00 per month. Salary negotiable based on experience

RA of 10% of salary after 1 year service

**Monday to Friday**: 7.30am to 5.15pm

Saturday: 8am to 1.30 pm (alternate Saturdays after 1 year of employment )

**Must be flexible and prepared to work overtime in the first 6 months**

Standard leave rules apply

Must have own vehicle

**Interested?**

**Salary**: R12,500.00 - R15,000.00 per month

Application Question(s):

- Do you have your own reliable, roadworthy vehicle?
- Do you have a passion for Human relationships? If yes give an example of your proudest achievement in human relationship building"
- Are you a high energy quick thinker that will thrive in a fast paced environment?
- Why do you think you are best person for this opportunity ?"

**Education**:

- Bachelors (preferred)

**Experience**:

- Super User Excel: 8 years (preferred)
- HR management and Administration: 10 years (preferred)
- Developing HR policies and procedures: 8 years (preferred)
- Biometric clocking system: 8 years (preferred)

License/Certification:

- Code 08 drivers licence (preferred)

Willingness to travel:

- 25% (preferred)

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