Loading Co-ordinator

7 months ago

Johannesburg, South Africa Ivanhoe Mines Full time

**Ivanhoe Mines is a leading international mining company with business offices throughout the globe. We believe that mining, done right, with purpose, vision, and a commitment to environmental and social responsibility, will play a significant role in the world’s transition to clean energy. At Ivanhoe, we prioritize the growth, learning, and skill development of our people, empowering them to reach their full potential. With a portfolio of world-class assets, we offer a dynamic and inclusive environment that presents exceptional career opportunities.**

**Purpose of the role**:
Reviewing and coordinating of Pre-Alerts Received / uploaded and liaise with either Site or relevant LSP on any potential issues.

**Duties and Responsibilities**:
**Management of the Loading at Site**
- Manage the pre-advice of all trucks being captured onto the Software System.
- Liaise with LSP’s daily on all potential loadings / truck placements.
- Ensure LSP volumes are monitored against their committed tonnages and follow up on any potential failings of LSP’s.
- Monitor the arrivals per LSP, ensuring that the LSP split there allocation equally throughout the month.
- Monitor all Comments inserted under the “Diary of Events”.
- Follow up on Trucks delayed arriving at site against the Data loaded on the Software System.

**Data Quality**
- Analyzing data quality entered onto Software System and ensure any potential errors are corrected.
- Assist in the reporting of Documentation errors to the Mine for correction and keep data base thereof.
- Ensure Routing data supplied aligns with the overall objective of the Buyers.

**Management of Export licenses**
- Ensure the Export Licenses are aligned with the cargo movements of the LSP’s allocations.
- Keep record of the tonnages moved, and Final Country of Destinations in order to align with the Export Licenses and Export Documentation

**Reporting**
- Report on the Tonnages per route, per Buyer, per LSP.
- Provide daily / weekly reports (as required) of the Loaded volumes per LSP, against their allocation.

**Communication**
- Build and maintain relationships with all LSP’s and KICO Loading Team.
- Provide guidance to all Logistics Service providers on any failings and ensure they understand the importance of timeous data accuracy.
- Keep all Stakeholders informed in writing of any issues arising.
- Communicate between all parties, including but not limited to, KICO, Ivanhoe Marketing and LSP’s and their Site Representatives.
- Information or changes in processes to be relayed to LSP’s, ensuring continuous open Communication.
- Collaborate with the Outbound logistics Department for successful planning and to ensure alignment and coordinate change if required.
- Assist and support colleagues, fostering a collaborative and cooperative team culture.

**Required Qualifications**
- Minimum Qualification - Advanced higher certificate is preferred
- A proven track record of success.
- Overborder Road Freight knowledge is essential with knowledge of Commodity Movements being an advantage.
- Knowledge of truck sizes and load capacity
- Good computer skills including proficiency in Microsoft Excel

**Personal Competencies should include**:

- Must be able to liaise confidently and establish excellent working relationships.
- Good Communication skills and able to communicate with different cultures.
- Ability to identify risks and improvements.
- Dynamic self-starter that doesn’t need to be told what to do and how to do it and comfortable working independently.
- Operate in a collaborative manner and focus on Output, not Input.
- Excellent attention to detail and handle pressure.
- To be energetic with good follow through skills.

**The finer details**:
When applying, please submit a PDF version of your CV. Should you be shortlisted a Representative of the Recruitment department will be in touch to set up an interview. Kindly note that prior to the interview confirmation, you will need to provide certified copies (certification within a 3-month period) of your ID/passport, driver's license and qualifications.

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