Sea Freight and Port Co-ordinator

7 months ago

Johannesburg, South Africa Ivanhoe Mines Full time

**Ivanhoe Mines is a leading international mining company with business offices throughout the globe. We believe that mining, done right, with purpose, vision, and a commitment to environmental and social responsibility, will play a significant role in the world’s transition to clean energy. At Ivanhoe, we prioritize the growth, learning, and skill development of our people, empowering them to reach their full potential. With a portfolio of world-class assets, we offer a dynamic and inclusive environment that presents exceptional career opportunities.**

**Purpose of the role**:
Overseeing and managing the efficient handling of sea freight shipments and port operations. This involves coordinating with shipping lines, port authorities, and internal teams to ensure timely and cost-effective movement of goods.

**Duties and Responsibilities**:
**Sea freight Coordination**
- Co-Ordinate forthcoming sailings and booking of vessels, Vessel Laycan Dates, and berthing opportunities.
- Drafting of Ocean Bill of lading in relation to the Buyers requirements (if required).
- Maintain and update the Ivanhoe Marketing Sailing Schedules of all Buyers.
- Liaise with Stock Team on Inventory levels for vessel planning.
- Ensure the final Port of Discharge complies with the DRC Export Licence.
- Acquitting of Sea freight Shipments (B/L to Mine) and retiring of Bags on the inhouse Software system.
- Ensure the available stock meets the requirements of vessel booking dates and tonnages.

**Coordination of port Operations**
- Oversee Port Activities, minimizing any potential service failures and costs thereof.
- Collaborate with Service Providers and Buyers to address any operational challenges.
- Monitor vessel schedules and communicate any changes to relevant stakeholders.
- Manage the stock movements to Port and stock transfers to staging and loading areas for vessel loading.
- Ensure the proper stowage and handling of goods to prevent damage or loss.
- Maintain comprehensive records of inventory and transfers of cargo.
- Monitor and record the times (Rain, possible demurrage, etc.) for on time reporting.
- Ensure Mates Receipt is issued timeously.

**Sampling Analysis of Cargo**
- Oversee the complete sampling process.
- Act as a liaison between sampling teams, and other relevant stakeholders and assist to resolve any issues related to the sampling and analysis process.
- Cross-check AHK Analysis with Mine to ensure consistency.

**Rate Negotiations**
- Liaise with Charterers, shipping lines and carriers to secure competitive rates and secure capacity.
- Develop and implement negotiation strategies to optimize terms, pricing, and contractual terms.
- Keep abreast of industry trends, market conditions, and competitor activities to inform negotiation strategies.

**Communication**
- Build and maintain strong relationships with Charterers, shipping lines and carriers to enhance collaboration and facilitate successful negotiations.
- Foster good working relationships with warehouses, Buyers, and internal Stock teams.
- Assist and support colleagues, fostering a collaborative and cooperative team culture.

**Experience required**:

- Minimum Qualification - Advanced higher certificate is preferred
- Excellent computer skills including proficiency in Microsoft Excel
- 4-7 years of experience in Bulk and Break-Bulk Sea freight Exports.
- Ability to analyze data related to stock levels.
- Strong understanding of international shipping regulations, Inco terms and compliance.
- Excellent knowledge of Chartering Terminology and requirements.
- Good network of Ships brokers and Charting Agents.
- Excellent negotiating
- Proven experience in negotiations, preferably in a business or procurement setting.

**Personal Competencies should include**:

- Must be able to liaise confidently and establish excellent working relationships.
- Excellent Time Management with an attention to urgency.
- Adaptable in a constantly changing environment.
- Good Communication skills and able to communicate with different cultures.
- Ability to identify risks and improvements.
- Dynamic self-starter that doesn’t need to be told what to do and how to do it and comfortable working independently and equally within a team.
- Operate in a collaborative manner and focus on Output, not Input.
- Excellent attention to detail and handle pressure.
- To be energetic with good follow through skills.
- Ability to work in a team environment, and willingness to train and provide supervision as needed.

**The finer details**:
When applying, please submit a PDF version of your CV. Should you be shortlisted a Representative of the Recruitment department will be in touch to set up an interview. Kindly note that prior to the interview confirmation, you will need to provide certified copies (certification within a 3-month period) of your ID/passport, driver's license and qualifications.

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