Group Fleet Controller
3 months ago
**Definition**:
Fleet controllers oversee all aspects of vehicle management, including safety of drivers & operators at all times. In addition, they continually monitor the efficiency and performance of the fleet and look for ways to improve productivity and reduce errors.
**Overall Purpose of the Role**:
The main responsibility of a Fleet Controller is to record and maintain correct data regarding everything pertaining to a specific fleet.
A fleet controller keeps a detailed history for every vehicle on their fleet. This entails having well-kept records for managements use.
**Key Responsibilities**:
1. Keeping accurate compliance records.
2. Managing Fleet capacity and fleet insurance, the first line of contact with Insurance for end-to-end claims handling/management.
3. To assist Field staff with a suitable safe working area and in the sourcing of spare parts to ensure speedy repairs.
4. Create and maintain fleet files.
5. To keep customers fully appraised of all stoppages i.e. progress, problems, delays and etc.
6. Ensure all vehicle maintenance checks are up to date.
7. Responsibility for the day-to-day operations of vehicle maintenance, service, and repairs.
8. Uses GPS systems that find where vehicles are located—This makes it easier to track vehicles or locate them if they're lost or stolen.
- Looks for ways to reduce costs and increase profits, in addition to finding means for getting better fuel efficiency.
- Monitor Fuel and investigate discrepancies.
**Self-Management**:
**1. **Assertive, resilient and welcomes change.
**2. **Proactively contributes to the team.
**3. **Able to manage time effectively, prioritise tasks timeously.
**Procedures**:
1. Communicating with drivers and operators every morning to ensure there are no issues with the fleet on site.
2. Problem solving, should there be a dilemma on site, this needs to be resolved with a timeframe as advised by management.
3. Daily Monitoring of all fleet on the tracking software.
4. Ensuring the drivers & operators report for duty timeously.
5. Maintain daily fleet records, ie, site the fleet is on, date Established, number of days on site, repairs done to the fleet, date De Established.
6. Collections of Signed Timesheets.
7. Monitoring fuel consumption.
8. Communicating fault finding in writing for the fleet with the workshop manager for timeous repairs & maintenance.
9. Constantly communicating with customers informing them of delays should need be.
10. Resolving customer queries with regards to fleet hours on site.
11. Updating Electronic Plant Hours for all fleet daily.
12. Ensuring fleet licenses are renewed a month before expiry.
13. Ensuring drivers and operators Site Compliance (HSE) packs are in order and up to date.
14. Arranging monthly rental allowances for operators and drivers staying on site.
15. Assist the Sales Manager with weekly / monthly sales invoices.
**Education**:
- Certificate (preferred)
**Experience**:
- fleet controller: 5 years (preferred)
License/Certification:
- Code 10 Drivers Licence (preferred)
**Location**:
- Pinetown, KwaZulu-Natal (preferred)
Application Deadline: 2024/09/20
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