Government & Fleet Specialist

5 months ago

Pretoria, South Africa Ford Motor Company Full time

Government and fleet sales volumes have significantly declined in the recent years. To ensure that Government and Fleet specialist role is utilised to its full capacity, the current functions have been expanded. Government and Fleet specialist will now be required to perform staff sales functions, daily allocation of deposits from the bank statements to dealer’s receivables, preparations of payment requests and compiling settlement letters for used cars.
- Bachelor of Commerce degree or diploma preferable
- Experience within a finance/accounting department would be an advantage

**Government and Fleet Functions**:

- Daily processing in Bless and reconciliation against remittance advice of Govt & Fleet payments received
- Follow up with Govt & Fleet department/customers regarding outstanding payments and remittance details and resolution of all customer queries
- Continuous management of unapplied cash and distribution of full reports daily
- Preparation of bi-weekly ageing receivables report as well as the status update report to assist FMCSA with contingent liability management
- Coordinate bi-weekly (or as required) status meetings with FMC to review ageing, credit limits and unapplied cash
- Send monthly client statements and undertake customer visits when required.
- Support finance with monthly sales volume updates for liquidity planning purposes
- Prepare monthly interest invoice for FMCSA and process receipt thereof
- Monitor overline status and liaise with FMCSA to ensure limits are allocated appropriately
- Ensure that the Bless limits agree to the Ford-approved limits
- Processing and allocation of all staff sale/company fleet payments
- Champion Ease of Doing Business, identifying areas to support dealer and customer satisfaction levels
- Support internal control compliance including annual updates of desk procedures; DRGs; AFR; KFST courses

**Staff Sales Functions**:

- Provide the necessary support to staff sales customers
- Match daily payments received to proof of payment/documentation received and send notifications to all interested parties
- Once the sale has been finalised and the release note sent by FMCSA verify against unapplied payments and instruct the System Administrator to insert invoices on Bless
- Ensure accurate and timeous allocation of payments against matched/verified invoices
- Update the remarketing/staff sales desk procedure including Dealers Credit Limits. Ensure these are updated on Bless accordingly as per the documented process
- Follow up on suspended units, clear the staff sales vehicles from the suspense report.
- All suspended units must be cleared within 7 days.

**Daily Allocation of deposits from the Bank Statements to Dealers Receivables**:

- Daily compilation of eBless working orders and allocation to dealer payments received as per Absa, FNB and Standard Bank statements.
- Timeous follow-up with dealers regarding outstanding eBless and resolution of dealer queries.
- Continuous management of unapplied cash (maintaining ageing

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