Grant Officer

3 days ago

Parktown, South Africa The Aurum Institute Full time

**Youth Health Africa**

**Grant Officer: Intern**

**Job Purpose**
- The incumbent is responsible for all compliance related activities of the organisation.

**Responsible**
- Resolve initial partner related issues in relation to programming
- Pro-actively raise issues in relation to grant conditions.
- Monitor and highlight any possible identified anomalies on partner grants.
- Coordinate preparation of donor reports.
- Track partner and donor reporting schedule.
- Review of project expenditure financial reports in line with agreements for compliance and accuracy.
- Review of supporting documents/invoices in line with donor policies & procedures
- Support year-end processes with coordinating accruals.
- Provide support to Programme officers in line with partner agreements
- Conduct monitoring support field visits.
- Capacity building of project teams on financial and project reporting templates.
- Prepare donor income confirmation letters.
- Update and filing of donor contracts & partner contracts.
- Manage donor bank income tracker/schedule in line with contracts.
- Participate in weekly Program Team staff meetings, including provision of work-related updates
- Support proposal development process with compiling support documents.
- Keep and track company documents especially those required during grant writing and reporting.
- Review budgets for compliance with donor requirements.
- Support BBBEE verification process.
- Support other auditing requirements.
- Prepare for any due diligence by donors and partners.
- Support risk management process.
- From time to time, you will be required to complete tasks that fall outside your job description as per request by your line-manager.

**Qualifications**
- Diploma in Internal Auditing or Accounting or BCom Law or Accounting or Internal Auditing

**Skills, Knowledge & Experience**
- Proficiency in Microsoft Office - Word, Excel, Power Point and Outlook (Intermediate to Advanced capability)
- Professional, flexible, and a can-do attitude
- Essential skills for consideration include a highly tuned detail orientation and a process and system mindset (Attention to detail & deadline driven)
- Ability to multitask ability to work across teams and individuals in a collaborative manner.
- Inter-personal
- Analytical and problem-solving skills proficiency in thinking on one’s feet and arriving at solutions that benefit the organization.
- Time management managing the various priorities in an effective and efficient way.
- Ability to effectively plan, organize & prioritize
- Excellent written and spoken communication skills.
- A willingness to work to strict guidelines.
- Good administrative skills.
- The ability to work well individually and as part of a team.
- Professional, flexible, and a can-do attitude
- Basic accounting with budget monitoring or project administration experience
- Possess cultural awareness and sensitivity
- Self-motivated with ability to work remotely
- Systematic and Organized
- Ability to work comfortable with people at all levels.

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