Receptionist

1 week ago

Rustenburg, South Africa Alfred H Knight Group Full time

**WHAT IS ON OFFER**

We have an exciting opportunity for a Receptionist to join the AHK team based in Rustenburg, South Africa. The primary functions of your role is to provide office administration support to the highest quality standards within Alfred H Knight.

**ABOUT US**

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed & carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

**DO YOU HAVE WHAT IT TAKES?**

To be successful at Alfred H Knight you will need to display the following:
**Responsibilities**
- Ensuring that all PPE records are updated and ordered for new employees.
- Receiving, sorting and distributing daily mail/deliveries including booking courier for outgoing parcels.
- Receiving visitors at the front desk by greeting, welcoming, directing and assisting them appropriately.
- Answering, screening and forwarding incoming phone calls accordingly.
- Maintaining office security by following safety procedures and controlling access via the reception desk (monitor logbook /visitors’ book).
- Ordering front office supplies, including all printer’s hardware and utilities and keeping inventory of stock whilst ensuring no stock-outs.
- Keeping updated records of office expenses including fuel reconciliation, staff teas on a consistent basis.
- Updating the General, HSE and HR sections of the noticeboard.
- Liaising with Cleaning staff and ensuring that cleaning material is always available within all Laboratory Sections.
- Updating medical surveillance report and ensuring that subsequent bookings are made timeously for both annual, entry and exit medicals.
- Assisting in sample registration in Labcreate.
- Acting as a reliever in the absence of the Sample Administrator and work hand in hand with production teams with regards to sample registration.
- Ensuring the Company’s Health & Safety policy is applied effectively in areas the Post Holder’s may visit.
- Carrying out other ad hoc duties of an appropriate nature as may be requested by the Shift Chemist or Senior Chemist.

**REQUIRED KNOWLEDGE AND WORK EXPERIENCE**
- Good knowledge and understanding of office administration.
- High computer Literacy (Proficiency in Microsoft Office Suite).
- Good timekeeping and time management skills.
- Hands-on experience with office equipment (e.g. printers).
- Communication: Excellent written and oral communication skills.
- Quality: ‘Right first time’ approach, completes work to a high standard, continually looking for improvements and strong problem-solvers, high level of attention to detail is key within this role.
- Managing uncertainty: Handles pressure and ambiguity well, exercises good judgment and handles challenges in a mature manner.
- Critical thinking: Requires critical thinking skills, decisive judgment and the ability to work with mínimal supervision.
- Team Player / Interpersonal: Builds and maintains positive working relationships with their own team and more widely.
- Strict adherence to Health and Safety procedures.
- Honest, Adaptable and Flexible, can orchestrate multiple activities at once to accomplish a goal.

**Required Work Experience**
- Minimum 3 years’ experience in a production environment with proven track record of office administration.

**Required Qualifications**
- Grade 12 (with Maths, English and Science).
- Appropriate Tertiary Qualification in Office Administration.

**Required Languages**
- Highly proficient in English (Verbal and written).

**BENEFITS**

We are offering an excellent opportunity with a salary and benefits package to match including pension, life assurance and an employee assistance programme.

CLOSING DATE: 9 FEBRUARY 2024

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