Financial Administrative Assistant

6 days ago


Johannesburg, South Africa University of the Witwatersrand Full time

**Key responsibilities include the following**
- Appropriately processing supplier invoices and credit notes in line with the University’s policies and procedures, as well as the Departments processes, procedures and guidelines
- Identifying and/or investigating, creating and processing adjustment/correction transactions and journals
- Reconciling supplier statements against the aging reports
- Investigating, resolving and where needed correcting the applicable transactions on the On-Hold Report
- Advising external and internal clientele on the correct procedure/s required in order to process their financial transactions
- Meeting with external and internal clientele, when necessary, to discuss and resolve outstanding financial issues
- Creating system quotes, invoices and credit notes in line with the University’s policies and procedures, as well as the Departments processes, procedures and guidelines
- Allocating and populating the letters to be signed off and forwarded to the relevant clients in terms of outstanding balances
- Following up and recovering outstanding payments
- Identifying, investigating, creating and processing adjustment/correction transactions and journals
- Issuing and reconciling advances/prepayments for subsistence and travel, when necessary, and in accordance with the University’s advance policy
- Processing reimbursements to staff for business expenses, when necessary, and in accordance with the University’s reimbursement policy
- Accurately processing and reconciling internal requisitions on the University’s finance system
- Participating in the stocktaking of inventory
- Setting up and maintaining an adequate, functional and user friendly filing system of financial records (electronic and hardcopy
- Assisting management in the creation of specialised document/s for reconciliation, statistical and comparative purposes, as well as the updating, monitoring and safekeeping thereof
- Assisting with all necessary information in order for the Snr Finance Officer, Finance Officer and Finance Manager to prepare the monthly financial reports
- Facilitating the request for new and/or additions to the chart of accounts
- Perform any other tasks or duties as may be requested by the Snr Finance Officer/Finance Officer and Financial Manager, from time to time, for the efficient and effective running of the Finance office

**Requirements**:

- Matric
- Certificate in Finance/Accounting
- Or any other recognized Finance/Accounting Qualification

**Required years of related experience**:

- 3-5 years working experience

**Technical Competencies**
- Income Statements, Balance Sheets & General Ledger knowledge and exposure
- Reconciliation knowledge and exposure
- Stock-taking knowledge and exposure
- AP&AR Age analysis
- MS Office
- Knowledge of Financial System (Oracle will be an advantage)

**Competencies (Knowledge, skills and behaviour)**
- Planning and Organising
- Deadline Driven
- Problem Solving Skills
- Accuracy
- Attention to Detail
- Communication Skills

**Compliance/Statutory Requirements (Knowledge, Understanding and or training)**
- GAAP
- IFRS

Detailed Description

Job Requirements

Additional Details

How To Apply

**To apply**:
**Closing Date: 08 November 2024**

Minimum Salary
- Maximum Salary
- Currency

Amount of Travel
- Work At Home



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