Financial Administrator

3 weeks ago

Johannesburg, South Africa Armstrong Appointments Full time

My client in the IT Petrochemical sector, with operations in SA and Namibia is looking for a Financial Administrator for Centurion in JHB.

**Main job function**
- Initial Vetting of customer invoice Request to Supporting Documents:

- Note the entity in which processing is required.
- Ensure that the Invoice instruction is signed by the relevant HOD.
- Ensure that the GL allocation is stipulated on the Invoice Request.
- Take note of whether the request is a partial or final invoice.
- Take note of the customer and the customer code.
- Review supporting documentation and ensure that the customer quote,
- Customer PO, costings, supplier invoices and any correspondence was

submitted with the Invoice Request.
- Generation of Customer Invoices:

- Ensure correct entity is selected on Sage.
- Capture information per Invoice Request to SAGE and thereafter perform the
- following check:

- Ensure that full customer and contact person details are reflective
- on the invoice.
- Ensure that the Customer PO number is correct and reflective on
- the invoice.
- Ensure that invoice correctly states as a “Final” or “Partial” invoice.
- Ensure that the GL allocations are correct on each line field within
- the invoice.
- Agree detail captured to Invoice Request, specifically towards project names, sites names and any additional information required.
- Generate customer invoice on SAGE. Updating of Open inventory list with all invoices and credit notes daily.
- Upon approval and posting, distribute customer invoice within 48 hours of receipt of initial Invoice Request.
- Maintaining accurate records of all invoices generated and ensure its completeness of

all respects of all requests received.
- Initial Vetting of Purchase Order requests to supporting documents
- Generation of Purchase Order
- Generate Purchase order on SAGE for distribution of the approved Purchase order

within 48 hours of receipt of the request.
- Update Open inventory list daily.
- Purchase orders will be sent to Financial Manager at 16h00 each day for approval
- with the Inventory List.
- Review of Petty Cash recons received as verified by other departments as follows:

- Ensure Petty Cash recons, Petty Cash slips and relevant supporting
- documentation is received for all regions.
- Process petty cash expenses and allocation of VAT within SAGE.
- Ensure that all credit card recons and relevant supporting documents are received for all credit card holders within the specified deadlines.
- Review each credit card recon for HOD signature as approval.
- Agree the supporting documentation to transactions per credit card statements and individual reconciliations for each holder.
- Take note of and check budget allocations for each transaction.
- Inspect credit card spend per day in line with Subsistence SOP and note any overspend.
- Recalculate and verify any overspend or recon variances for reimbursement by card holder as a deduction on next salary run.
- Refer to relevant department for resolution of all credit card queries.
- the allocation of expenses and VAT within SAGE.
- Timeous submission of credit card deductions to Human Resources.
- Ensuring that all internal procedures are adhered to in accordance with the Finance Policy.
- Maintaining accurate records by ensuring that all documentation is electronically
- filed away in an orderly manner timeously.
- Assistance with all required documentation and queries in the annual audit.
- Assistance to Creditors Administrator where required.
- Adhoc assistance to Financial Controller and Financial Manager where required.
- Adhoc assistance for cashbook and reconciliations where required.

Qualifications:

- Matric
- Diploma in Bookkeeping or Financial Administration advantageous
- Microsoft Word and Excel; Pastel Evolution

**Experience**:

- 2 years working experience required in admin and accounting duties
- Accuracy & Attention to Detail
- Communication Skills & Listening Skills
- Conflict Handling & Problem Solving
- Customer Care & Interpersonal Skills
- Deadline Orientated & Time Management
- Administration Skills
- Organisational Skills
- Computer Literacy
- Knowledge of Legislation

  • Senior Financial Administrator

    4 days ago

    Johannesburg, Gauteng, South Africa CA Financial Appointments Full time

    Job DescriptionThe successful candidate will be responsible for preparing budgets and yearly sales forecasts, reporting on variances from budget and reasons for these variances, evaluating insurance policies, and driving visibility of Inventory, Accounts Payable, and Cash collection. They will also review overdue accounts, drive collections, and analyze...

  • Junior Finance and Administration Clerk

    3 weeks ago

    Johannesburg, South Africa AGI Financial Services Full time

    We are urgently looking for a junior finance and administration clerk in our offices base in Randburg, Ferndale. **The primary objective of the role is as follows**: Perform financial and administrative procedures associated with processing and capturing of payments and receipts, reconciling and maintaining accounts, registers and information related to the...

  • Financial Administrator

    3 weeks ago

    Johannesburg, South Africa Wetpaint - The Little BIG Agency! Full time

    We are looking for a detail-oriented financial administrator to optimise our financial management procedures. You will be contributing to financial planning, preparing financial reports and implementing best practices in financial administration. To ensure success as a financial administrator, you should possess extensive knowledge of accounting principles...

  • Financial Administrator

    11 hours ago

    Johannesburg, South Africa Wetpaint - The Little BIG Agency! Full time

    We are looking for a detail-oriented financial administrator to optimise our financial management procedures. You will be contributing to financial planning, preparing financial reports and implementing best practices in financial administration. To ensure success as a financial administrator, you should possess extensive knowledge of accounting principles...

  • Financial Administrator

    3 days ago

    Johannesburg, Gauteng, South Africa Mototeam (Pty) Ltd Full time

    Financial Administrator Job Description:We are seeking a highly skilled Financial Administrator to join our team at Mototeam (Pty) Ltd.The successful candidate will be responsible for assisting in preparing month-end accounts payable reports and supporting financial closing activities. They will also be required to reconcile bank statements and cash books to...

  • Financial Administrator

    2 weeks ago

    Johannesburg, South Africa FirstRand Full time

    About us, purpose, experience and qualifications **about us**: **purpose**: The Financial Administrator role in the Company requires an analytical ability to identify solutions to problems in the immediate area of expertise. Due to it being a skilled role, the incumbent will be required to be flexible and thus be able to switch from one specialised task to...

  • Financial Administrator

    4 weeks ago

    Johannesburg, Gauteng, South Africa Network Recruitment Full time

    This leading provider of lubrication management solutions offers high-quality products, plant audits, oil filtration, and scheduled maintenance. Their expert-led certification training and workshops ensure optimal lubrication planning, product selection, and implementation for enhanced industrial efficiency. As a Finance Administrator, reporting to the...

  • Financial Administrator

    4 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description To provide financial administration support to the business unit by maintaining accurate records for all financial transactions and managing payments and invoices, if applicable within agreed processes, procedures and timelines.- Hello Future Financial Administrator I Applicants Welcome to FNB, the home of the #changeables. We design for the...

  • Financial Administrator

    2 weeks ago

    Johannesburg, South Africa FirstRand Full time

    About us, purpose, experience and qualifications **about us**: - make a promise - be deeply invested - value our differences - build trust, not territory - have courage - always do the right thing **purpose**: To provide financial administration support to the business unit by maintaining accurate records for all financial transactions and managing...

  • Financial Administrator

    11 hours ago

    Johannesburg, South Africa NETWORK IT BRUMA Full time

    Our client is currently seeking a **Financial Administrator** to join their finance team in Bedfordview. **Duties**: - General office administration tasks **Qualifications & experience**: - **Higher Certificate minimum (required)**: - ** 1 years + experience in a similar role**: - Microsoft Office, Atwork CRM would be beneficial - Effective written,...

  • Financial Administrator

    3 weeks ago

    Johannesburg, South Africa The Recruitment People Full time

    Accounts receivable - Accounts payable - Bookkeeping - Journals **Minimum Requirements**: - Matric - 3 years + experience as a financial administrator/Bookkeeper Disclaimer

  • Senior Financial Administrator

    4 days ago

    Johannesburg, Gauteng, South Africa abc Full time

    We are looking for a Senior Financial Administrator to join our team at abc. The ideal candidate will have experience in financial administration and be proficient in German.Job DescriptionManage the company's financial processes, including accounting, budgeting, and forecastingPrepare and submit financial reports, including monthly, quarterly, and annual...

  • Financial Administrator

    2 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description To provide financial administration support to the business unit by maintaining accurate records for all financial transactions and managing payments and invoices, if applicable within agreed processes, procedures and timelines. - Contribute to a culture of service excellence, which builds positive relationships and provides opportunity for...

  • Financial Administrator

    4 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description To provide financial administration support to the business unit by maintaining accurate records for all financial transactions and managing payments and invoices, if applicable within agreed processes, procedures and timelines. - Contribute to a culture of service excellence, which builds positive relationships and provides opportunity for...

  • Junior Financial Administrator

    7 days ago

    Johannesburg, Gauteng, South Africa Karen Tupper Recruitment Full time

    A logistics company, based in Honeydew Gauteng, is looking for a motivated and detail-oriented Junior Financial Administrator to join their team.Role Overview:We are seeking an organized, proactive, and enthusiastic Junior Financial Administrator to support the finance team in maintaining accurate financial records and assisting with the preparation of...

  • Financial Planner Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Curiska Full time

    Job Title: Financial Services Administrator/assistantJob Location: FourwaysJob Purpose:The Financial Services Administrator will support the financial services team by managing administrative tasks, client communications, and financial documentation. This role is ideal for an ambitious graduate professional eager to grow within the financial planning or...

  • Financial Administrator

    2 weeks ago

    Johannesburg, South Africa FirstRand Full time

    Job Description To perform administrative duties by recording financial transactions and the maintenance of financial records as well as reconcile and clear suspense accounts - Identify, control and escalate potential risks which may lead to increased costs through payment of accounts accurately - Deliver exceptional service that exceeds customers'...

  • Financial Administrative Associate

    4 days ago

    Johannesburg, Gauteng, South Africa Pronto Labour Team Full time

    Job DescriptionThe Financial Administrative Associate role at Pronto Labour Team is an exciting opportunity to grow your career in finance and administration. As an Accounts Assistant, you will support the Accounts & Office Manager in managing daily tasks, handling financial transactions, and performing basic administrative duties.Main ResponsibilitiesWork...

  • Financial Administrator Professional

    4 days ago

    Johannesburg, Gauteng, South Africa Red Ember Recruitment Full time

    Job DescriptionWe are seeking a highly skilled Financial Administrator to join our team at Red Ember Recruitment. The successful candidate will be responsible for managing the financial functions of our clients, including payroll, finance administration, and management accounts.Key ResponsibilitiesManage and maintain accurate financial records, including...

  • Financial Administration Specialist

    6 days ago

    Johannesburg, Gauteng, South Africa Tower Group (Pty) Ltd Full time

    **Job Role:**We are seeking a highly skilled Financial Administration Specialist to join our team at Tower Group (Pty) Ltd. In this role, you will be responsible for providing end-to-end administrative support on purchase order requests and maintaining the system details.The ideal candidate will have a strong background in financial administration, excellent...