Events Assistant

2 weeks ago


Bellville, South Africa Sanlam Full time

Who are we?
SanlamConnect is dedicated to supporting, growing, and empowering clients with affordable, easy, and suitable solutions, primarily through face-to-face intermediary channels, but also directly. We have approximately 2,000 tied advisers and 2,000 supporting independent brokers, all dedicated to meet the financial needs of our clients. Our vision: We aspire to be the best at building enduring relationships by connecting clients with Sanlam. We create sustainable value by attracting new clients, supporting ongoing client engagement, and providing adaptive solutions designed to answer life’s financial questions. ULTIMATELY, WE EMPOWER PEOPLE TO BE FINANCIALLY CONFIDENT, SECURE AND PROSPEROUS. What will you do?
This is a support role reporting directly to the Events Manager. This role is responsible to assist all staff in various administrative tasks relating to function/events co-ordination, incentive programs and general office duties. What will make you successful in this role?

**Support to the Events team in terms of**:
Office administration
Assist staff with printing, filing, record keeping, collation of materials
Ad-hoc office administration duties
Budgets
Assist with the population of the budget summaries into a spreadsheet
Follow-ups of invoices
Assist with the loading of payments and journals onto E2 Financials for payment (events and suppliers)
Assist with accounts reconciliations
Receive and collate quotes from suppliers/venues
Events/Functions
Assist the Co-ordinator with the planning and managing of events and functions in terms of:
Resolve selected client/participant queries, problems, and requests
Assist in venue sourcing, site visits and comparison lists
Sourcing and liaison with suppliers/service providers
Sourcing gifts and accessories
Make up certificate/framing
Make up name tags/folders/stationery
Assist on site with function/events (i.e., registration, setting up, guest relations/request etc)
Co-ordinate transport - book transport services, complete travel statements
Table layout schedules
Courier/post certificates/awards/gifts to recipients after events/conferences if they could not self-transport
Assist with post event management in terms of returning equipment, materials etc to clients/department
Poste event feedback - Creation of feedback forms for completion by delegates attending the conferencing. Collection and compiling thereof. Once all the feedback has been accumulated and compiled on one document it gets forwarded to the client.

**Incentive programs**:
**Assist Consultant with**:
Liaise with suppliers for the ordering/manufacturing of trophies (i.e., Whale tails/Falcon) and couriering to recipients
SAP activities administration
Qualification and experience
Grade 12

**National Diploma**: Events Management
Administration working experience
Knowledge and skills
MS: Office (Excel, PowerPoint, Word, Outlook)
E2 Financials
Form Stack (website)

**Adobe**: Illustrator
Perfect Table Plan
Broad/basic Financial Services industry knowledge
Different types of incentive programs, competitions, events, conferences, etc
Events and promotions co-ordination
Hospitality/catering and function knowledge
Client service principles
Basic expense/budgeting processes and procedures
Personal attributes
Concern for accuracy
Managing work
Information gathering
Communication
Problem Solving
Team Success
Building and Maintaining Relationships
Core competencies
Cultivates innovation
Customer focus
Drives results
Collaborates
Being resilient
Turnaround time

**Closing date**: 6 April 2023 Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its four business clusters - Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development. Our commitment to transformation
The Sanlam Group is committed to transformation and embracing diversity and our employment equity plan and targets will be considered as part of the recruitment process. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.


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