Events Coordinator
2 weeks ago
Area:
somerset west
- Term:
permanent
- Experience:
2 years +
- Salary:
neg
- Closing Date:
9 February 2024
- Starting Date:
neg
- Reference Code:
slvd-24-09
events
plan, schedule and coordinate; lifestyle special events, interest groups and private functions at the lifestyle centre.
- schedule and administer the monthly calendar of events and outside private functions
- manage, control and report on the event and create budget vs expenses reports
- coordinate and arrange bar duties for events and functions and the regular food truck friday functions
- coordinate venue preparations for all events and functions
- coordinate with security for access of external parties to ensure that residents’ safety and security is maintained
- place liquor and beverage orders for function timeously with the wine lounge host
- setup function venue for events with help of cleaning staff and landscaping staff if required
- liaise with clients and homeowners regarding their events (contact, arrangements, etc)
- work overtime as required for events
promote lifestyle usage
coordinate the promotion of the lifestyle centre.
- coordinate lifestyle events and functions
- follow-up with existing bookings
- track and monitor the service delivery during events
- place attractive ads on the facebook community page of the hoa / wineco functions.
- include surrounding estates in communal events where possible (art & wine exhibition).
- make out quotes/invoices for resident functions according to the lifestyle centre guidelines
- once booking is confirmed, book the timeslots on the glovent app
- new ideas are always welcome and will be discussed to agreement / implementation
hours
- regular monday and thursday update meetings with the estate manager will be mandatory
- attendance at all events from start to successful implementation is required
- no events or functions may exceed the midnight deadline
- weekend work may be required depending on events booked
requirements
- high school certificate (grade 12 preferable) or equivalent work experience
- tertiary studies an added advantage - particularly in events management
- must have availability to work some nights/weekends
- valid driver’s license and own transport
- effective communication skills to communicate with residents and visitors
- good written and oral communication skills
- strong pc skills are required - detailed reporting
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