Creditors Supervisor

3 weeks ago

Johannesburg, South Africa Motus Aftermarket Parts Full time

**Motus Aftermarket Parts** is searching for a **Creditors Supervisor **to join the team at **Meadowview** **Head Office**. The purpose of the position is to assist with Reconciliation approvals, Managing Staff. Assist in resolving queries. Maintain Accounts Payable systems, processes and procedures for a centralized AP function. Stand in as relief to the Accounts Payable Manager

**Requirements**:

- Grade 12- Essential
- Relevant certificate/diploma
- A Tertiary Qualification in Finance /Accounting would be advantageous.
- Basic accounting procedures
- Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel
- Excellent attention to detail and numerical ability
- Methodical, accurate and attention to detail
- Aptitude for numbers
- Supplier orientated.
- Effective communicating techniques
- Previous experience of managing people
- Strong reconciliation skills
- Coaching and mentoring skills
- Communication skills
- Ability to consistently Set and meet deadlines.
- Able to prioritize and organize in a multi-tasked job.
- Meeting deadlines
- Hard working and be able to work in a stressful environment.
- Clear criminal checks

**Duties and Responsibilities include, but not limited to**:

- Coordinates activities of subordinates to ensure that excellent service levels are met.
- Manage effective transaction processing in line with policy and processes.
- Payment runs first-level review and approval.
- Urgent payment approvals
- Answering supplier and business queries in a timely manner
- Ensure payments are accurately and timeously prepared.
- Interaction with service departments with respect to orders, queries, documentation, and payments.
- Ensure that payment deadlines are adhered to.
- Detailed tax compliance knowledge related to accounts payable process.
- Processing of customer payments, ensuring that FICA compliance requirements are adhered to.
Reconciliation and Reporting
- Generate reports for management on accounts payable activities, including ageing summaries.
Compliance and Controls
- Propose and enforce internal controls to safeguard company assets and prevent fraud.
- Identify opportunities for process improvements and automation within the accounts payable function.
- Collaborate with cross-functional teams to streamline workflows and optimize efficiency.
- Ensure evaluation of current control environment, while working to update and implement policy efficiencies on an entity-wide basis.
- Knowledge of Fleet payments, foreign payments, Bursaries, Subscriptions, Credit Cards, Training & Accommodation.
- Carry out any other reasonable duties as assigned.
- Ensure vendor information is up to date in A/P module.
- Build, train, manage, maintain and an effective and independent team, to handle day-to-day
- responsibilities.
- Manage the Vendor age analysis.
- Assist Accounts Payable clerks within the team to improve overall performance.
- Responsible for compiling monthly team reports as required by management on time and in the right format.
- Release price/rate difference between invoices and orders on Team’s accounts.
- Monitoring and recommending changes of own and staff vendor details and banking details etc. on vendor master data.
- Updating of Vendor Master Data
- Manage Team’s morale within the department and the company.
- Approve team leave in accordance with operational requirements.
- Provide support to Auditors during the audit process.
- Compile Succession Plan for Creditors team and develop staff to move up career ladder.

**Enquiries, Correspondence and General Support**
- Managing a team within Accounts Payable, to ensure effective payment to suppliers and avoiding non-delivery of goods and services due to overdue accounts.
- Attending specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
- Ensure the processing of payments and reconciliations are completed accurately in accordance with laid down accounting procedures and practices.

**Equity Statement

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