Trainee Creditors Supervisor

3 weeks ago

Johannesburg, South Africa Bell Equipment Full time

**DUTIES**:

- Supervise and monitor the processing of supplier invoices on the SAP system by the Creditors Administrators
- Review and ensure correctness, validity & completeness of all supplier reconciliations before submission to Finance Manager or Accountant for final authorization. All valid supporting documents much be attached to all reconciliations at all times
- Review and assist Creditors Administrators to resolve all outstanding supplier reconciliations queries before payment dates. All queries should be resolves within 60 days. Investigate and validate all debit balances
- Review the warehouse register to ensure that invoices / delivery notes are signed for daily by Creditors Administrators. Take remedial action to ensure this process is being followed by all parties involved
- Check a sample of the manual invoices to ensure that they have been correctly processed to the correct General Ledger account and VAT treated correctly.
- Review and be accountable for month-end computation of expenses and GIT accrual before submission of the schedules to the Accountant.
- Review and be accountable for all supplier payment proposals and ensure proper authorization by the Finance Manager before uploading into SAP and online banking system
- Review to ensure that each payment proposal raised by Creditors Administrator has a payment checklist that is properly completed and signed
- Ensure that all supplier reconciling items requiring manual clearings / FI clear on the GRIR or creditors ageing schedule are properly reconciled before submission to Finance Manager or Accountant for write-off authorization
- Ensure that all creditors Master file changes are approved by the Finance Manager before updated
- Responsible for compiling all information required to open up a new supplier / vendor in the SAP system
- Responsible for releasing blocked invoices (Purchase Price Variance) reports once authorized by the Purchasing Manager/Supervisor and Finance Manager
- Assist Finance team management and ensure continuous proper training and guidance is provided to improve performance and quality of work
- Ensure that the Creditor Administrators comply with Group Policies and Procedures, and Group Schedule of Authority at all times
- General administrative duties e.g. Filing and archiving, etc.

**REQUIREMENTS**:

- Minimum 3 years of experience in **creditors supervisory** role.
- Must have passed Matric including a pass in Mathametics.
- BCom Accounting Degree will be an added advantage.
- **SAP** working experience is essential.
- Applicants must have **STRONG** reconciliation skills.
- MS Office especially Excel is essential.
- Excellent communication skills at all levels
- Be able to work overtime as and when required.
- Must be team players & committed to internal & external customer service.
- Ability to work under pressure.
- Ability and desire to learn and meet deadlines.

**IF YOU HAVE NOT HAD A RESPONSE TO YOUR APPLICATION WITHIN 4 WEEKS OF THE CLOSING DATE, PLEASE ACCEPT THAT YOUR APPLICATION HAS BEEN UNSUCCESSFUL.

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