HR Information Systems Graduate Trainee

1 month ago

Midrand, South Africa Ntiyiso Consulting Group Full time

**JOB PURPOSE**

The HRIS Graduate Trainee is responsible for assisting with administrating, maintaining, and optimizing the organization’s Human Resources Information System (HRIS). This role involves supporting the effective use of the HRIS to manage employee data, streamline HR processes, and contribute to strategic HR initiatives. The HRIS Graduate Trainee will collaborate with HR, IT, and other departments to ensure data accuracy, generate reports, and provide technical support and training under supervision.

**OBJECTIVES**
- **Data Integrity**: Assist in ensuring the accuracy and completeness of employee data within the HRIS.
- **System Optimization**: Support efforts to enhance the functionality and efficiency of the HRIS through regular updates and process improvements.
- **User Support**: Provide technical and training assistance to HR staff and other system users.
- **Compliance**: Help ensure the HRIS complies with all relevant legal, regulatory, and organizational standards.
- **Reporting and Analytics**: Assist in generating accurate and timely HR reports and analytics to support decision-making.

**TRAINING AREA OF RESPONSIBILITY**

**System Administration**
- Assist in managing and maintaining the HRIS, ensuring it is up-to-date and fully operational.
- Support regular system audits and help troubleshoot issues.

**Data Management**
- Help ensure the accuracy and completeness of employee data.
- Assist in implementing and enforcing data entry standards and procedures.

**User Support and Training**
- Provide technical support to HR staff and other system users under supervision.
- Assist in developing and conducting training sessions for new and existing users.

**Reporting and Analytics**
- Assist in developing, generating, and distributing HR reports and dashboards.
- Support HR data analysis to identify trends and aid in HR decision-making.

**Process Improvement**
- Identify and suggest opportunities to improve HR processes through better use of the HRIS.
- Collaborate with HR and other departments to streamline workflows and improve system utilization.

**Compliance and Security**
- Help ensure HRIS compliance with data privacy laws and regulations.
- Assist in implementing and monitoring security protocols to protect sensitive HR data.

**JOB COMPETENCIES - SKILLS, KNOWLEDGE AND ATTRIBUTES**

**Behavioral Competencies**
- Self-Starter
- Solution and delivery focused
- Experimental and Innovative

**Professional Attributes**
- Analytical Skills:

- Attention to Detail
- Communication Skills.
- Customer Service Orientation
- Project Management
- Confidentiality.

**QUALIFICATIONS AND EXPERIENCE**

**Essential Requirements**
- Education: Bachelor’s degree in information technology or related field
- Experience: 1 year of experience in a similar role.
- Experience with HRIS platforms will be an added advantage.

**Desirable Requirements**
- Proficiency in HRIS software and tools.
- Strong understanding of HR processes and best practices.
- Advanced skills in MS Excel and other data analysis tools.

**WORKING CONDITIONS AND SPECIAL REQUIREMENTS**
- **Working Hours**:8am to 4:30pm Monday to Friday Expected to work long hours from time to time
- **Duration of Employment**:12 months Performance-based Fixed Term Contract

**Education**:

- Bachelors (required)

**Experience**:

- HR Information Systems software and tools: 1 year (required)

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