Hygiene Operations Administrator
7 months ago
**Purpose**:
The incumbent is responsible for accurate, timely financial reporting. Analysing and giving advice on the financial dealings of the organisation and ensuring compliance requirements are met.
The Hygiene Operations Administrator is primarily responsible for monitoring stock levels at National Warehouse and ensures efficiencies relating to costs for stock are in line with company parameters nationally.
**Education, Experience and Competencies**:
Matric and National Diploma or Degree in accounting any other relevant Tertiary Qualification.
At least 5 years experience.
Good communication and negotiation skills.
Able to analyse and solve problems.
Good organisational skills.
Discretion when dealing with confidential information.
Professional and ethical.
Leadership skills and people organiser.
Computer literate with Sage, Excel Advanced and PowerPoint Advanced.
**Key Responsibilities and Functions**:
Review monthly and annual consolidated accounting packs.
Assist regionally with budgets and financial forecasts.
Maintaining of company policies and procedures and ensuring compliance thereof.
Implement and maintain effectiveness of internal controls nationally.
In-house training on processes and systems (Policies and Procedures).
Internal regional audits where necessary around IC module and stock.
Work closely with Finance team including debtors, creditors, accountants, cash book clerks to ensure that overall objectives of the finance team are achieved.
Assist branches with costings.
Check all capex nationally.
Regional administration management.
Identify and research problem areas to identify solutions to systemic errors and implement new processes.
Reviewing, comparing, evaluating, and approving products and services.
Negotiating pricing with suppliers.
Managing inventories level and maintaining accurate records regionally.
Coordinate stock requests from branches and ensure accurate and timeous delivery thereof.
Keep the National Warehouse informed on delivery dates and any possible delays.
Take and handle all queries arising from questions pertaining to stock.
Place orders with suppliers and ensure stock levels are maintained at an optimum level.
Work with pricing as per authorised price list without deviation.
Follow up with supplier on back orders.
Ensuring that all POs are authorised.
Supplier Management including for the Tender Process.
Prepare Exco reports.
Establish and maintain organised filing system.
Additional ad hoc tasks which arise from time to time.
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