Dispatch and Admin Coordinator

4 weeks ago


Cape Town, South Africa Time Personnel Full time

**Job Overview**:
**Date Posted**: Posted 20 hours ago-
**Location**: Cape Town, Western Cape-
**Job Title**: Dispatch and Admin Coordinator-
**Education Level**: High School / Matric-
**Job Level**: Intermediate-
**Minimum Experience**: 3 - 5 Years**Dispatch and Admin Coordinator - Maitland, Cape Town.**:
Have you worked in a manufacturing environment where you have planned the administrative functions of dispatch to ensure the efficiency of deliveries?

Our client based in Maitland requires an organised individual who is excellent in multitasking, strong attention to detail and who has the ability to thrive in a fast-paced environment.

This role is responsible for managing stock, checking invoices, corresponding with clients and making sure that delivers happen in a timely manner. This role will require your dedication and undivided attention to make sure that expectations are met.

**Requirements**:

- Matric, relevant qualification advantageous
- Valid Driver’s License
- Excellent command in English
- Strong communication and interpersonal skills
- Ability to build and maintain client relationships
- Goal-oriented with a focus on customer satisfaction
- Self-motivated and driven to achieve targets
- Excellent problem-solving skills
- Experience in sales would be beneficial but not mandatory

**Duties and Responsibilities**:

- Planning and managing daily dispatch schedule for the company vehicles
- Planning and managing all courier collections and external truck deliveries
- Communicating with customers to inform them when their orders will be delivered and communicating information regarding late deliveries
- Conduct ad hoc checks on outgoing orders to ensure the correct SKU and quantity is being delivered to the customer
- Ensuring that all staff follow the procedures correctly in despatch department
- Ensuring that drivers receive delivery schedule and invoices daily
- Assisting reps with transport prices required for quoting on orders
- Ordering of all consumables for the factory
- Follow up on container deliveries and ensure the store team have adequate info when a container arrives
- Assisting reps with general queries and requests
- Manage company vehicles service requirements
- Ordering of all consumables for the factory
- The company rules must be always adhered to
- Customers and 3rd parties should be dealt with politely and with respect
- All staff should be treated with courtesy and reasonable requests for information and assistance must be met
- Requests made by management and staff for the completion of tasks falling outside the drafted job description should be met where feasible
- Ensure that staff adhere to the Quality Management System Requirements


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