Portfolio Officer

7 months ago

East London, South Africa E2E Staffing (PTY) LTD Full time

**EDUCATIONAL REQUIREMENTS**:

- Diploma or Degree in Management
- Paddocks UCT Sectional Title / HOA Management Course qualification
- Registered with the EAAB holding a valid FFC advantageous

**WORK EXPERIENCE**:

- Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex management
- Experience in overseeing and management of staff

**SKILLS & ATTRIBUTES**:

- Planning skills
- Problem solving & analytical skills
- Accuracy & Strategy planning
- Excellent communication skills
- Excellent eye for detail
- Logical thinking & information seeking
- Self-development orientation
- Cultural sensitivity
- Service orientation
- Excellent people skills
- Computer Literacy in MS Office Suite

**KEY PERFORMANCE AREAS**:
**1. Operational requirements**
- Execute daily tasks and work instructions according
to relevant Procedures

**NEW BUSINESS**
- Prepare marketing plans and ensure implementation
- Prepare, submit and pursue management proposals to ensure growth targets are met
- Ensure the successful take-on of new properties under management

**RELATIONSHIP & PROPERTY MANAGEMENT**
- Ensure the efficient and effective administration and management of owner and Trustees relationships
- Ensure all records are kept up to date including owners’ details, Management Agreements, minute books, fire certificate renewals, insurance policies etc.
- Arrange, attend, minute all relevant HOA and BC Meetings and execute instructions and distribute minutes timeously from said meetings.
- Assist with the signing of debit order forms and levy recoveries
- Assist with owner queries providing an efficient service

**Ensure the efficient and effective administration and management of related processes**
- Prepare annual budgets for all HOA and BC
- Assist with the preparation of the Annual Financial Statements for all HOA and BC
- Ensure adequate property insurance in place and oversee the submission and management of insurance claims
- Oversee the preparation of levy clearance certificates and sign off on change of ownerships on MDA
- Sign-off of invoices to submit to finance

**Review monthly results and ensure regular and **accurate reporting to all relevant stakeholders / **Trustees**
- Prepare and distribute a monthly report to Trustees.
- Prepare and sign-off of pre-billing checks
- Distribute monthly management accounts to all BC and HOA within deadline date

**Ensure the effective management of properties in line with relevant legislation**
- Oversee and ensure entities are registered with CSOS and payments made.
- Ensure any changes to legislation are rolled out and staff are aware of changes
- Ensure OHPM is compliant with relevant legislation and ensure EAAB annual renewals are attended to.
- Oversee the management and enforcement of house and conduct rules and issuing of fines/penalties

**Effective property management of complexes ensuring complex wellness**
- Regular site visits and management of SLA’s
- Oversee the appointment and performance of service providers.
- Ensure expenditure in line with budget
- Oversee the management of ad-hoc service providers.
- Oversee that maintenance issues are recorded, and works-orders opened
- Ensure expenditure of work orders issued are in line with budgets
- Oversee complex upkeep
- Cyclic complex visits and report on “wellness.”

**REPORT WRITING**
- Review monthly business unit results and ensure regular and accurate reporting
- Revenue variance report compiled on a monthly basis
- Collate feedback from staff and formulate a monthly progress report, including statistics over a period of time.

**FINANCIAL & RISK MANAGEMENT**
- Oversee municipal related processes, comparing charges to the budget
- Prepare budgets and authorize expenditure for the department
- Analyse and formulate responses to all risks associated with the region

**STAFF MANAGEMENT**
- Oversee and manage staff and resource functions with regards to daily activities and requirements
- Manage staff’s work allocation, performance and development in line with company policies and procedures
- Ensure that the Portfolio Administrator & Facilities Coordinator conducts an analysis of processes carried out and feedback received on a monthly basis.
- Perform all duties, within your vocational abilities,
as requested
- Carry out any other ad hoc duties as and when required by management
- Liaise with different personnel, as is required, to prevent delays and on-time delivery

**COMMUNITY DEVELOPMENT**
- Manage Corporate Social Investment activities in line with OHHA’s mainstreaming plans
- Engage with current volunteers involved in the CSI programs and attract new volunteers

**2. Financial**
- Ensure effective cost saving and waste elimination
- Assist with setting Annual Budgets and Quarterly
- Forecasts for the company
- Meet output requirements, while containing expenditure
- Ensure control and approval of expenses in accordance with the company approvals framework

**3. Huma

  • Portfolio Officer

    3 months ago

    East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client is seeking a Portfolio Officer to join their team, based in East London. Successful candidate will be the face of the company; required to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third party BC / HOA properties. Minimum Requirements:- Diploma or Degree in...

  • Portfolio Officer

    3 months ago

    East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client is seeking a Portfolio Officer to join their team, based in East London.Successful candidate will be the face of the company; required to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third party BC / HOA properties.Minimum Requirements:-Diploma or Degree in...

  • Investment Portfolio Officer

    3 weeks ago

    East London, Eastern Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    About the RoleThis is an exciting opportunity for a skilled Portfolio Officer to drive business growth and achieve revenue targets in East London.You will be responsible for managing relationships with third-party BC/HOA properties, overseeing staff, and ensuring accurate financial management.

  • Property Portfolio Officer

    3 months ago

    East London, South Africa Global Recruitment Full time

    Property Portfolio Officer – East London (Body Corp & HOA) Our client is looking for a dynamic candidate to be the face of their Property Management company and to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties. Basic Position Requirements:...

  • Property Portfolio Officer

    3 months ago

    East London, South Africa Global Recruitment Full time

    Property Portfolio Officer – East London(Body Corp & HOA)Our client is looking for a dynamic candidate to be the face of their Property Management company and to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties. Basic Position Requirements:Diploma or...

  • Property Portfolio Officer

    7 months ago

    East London, South Africa EnableSA (Pty) Ltd Full time

    Our client is seeking an experienced Property Portfolio Officer, based in East London - Effective marketing management and ensuring growth targets are achieved, - Efficient and effective administration and management of owner and trustee relationships, - Efficient and effective administration of related HOA processes - Review monthly results and ensure...

  • Portfolio Officer

    4 days ago

    East London, South Africa Own Haven Property Management Full time

    **Summary** The main purpose of this position is for the Portfolio Officer to be the face of Own Haven Property Management and to focus on the growth of the third-party landlord portfolio, achieving revenue targets, and maintaining current relationships. 1. **Operational requirements** **NEW BUSINESS** - Prepare marketing plans and ensure implementation -...

  • Real Estate Portfolio Officer

    3 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Job Title: Real Estate Portfolio OfficerEstimated Salary: R200,000 - R300,000 per annumWe are seeking a highly organized and detail-oriented Real Estate Portfolio Officer to join our team at Abantu Staffing Solutions. As a key member of our property management team, you will be responsible for providing administrative support to our portfolio managers and...

  • Property Portfolio Officer

    2 months ago

    East London, South Africa Work Africa Full time

    PROPERTY PORTFOLIO OFFICER – BC/HOA / EAST LONDON – The main purpose of this role is to be the face of the Company, and to focus on the growth of third-party Body Corporate/HOA portfolio, achieving revenue targets, and maintaining current relationships with third part Body Corporate/HOA properties Minimum Requirements: Diploma or Degree in Management...

  • Property Portfolio Officer

    2 months ago

    East London, South Africa Work Africa Full time

    PROPERTY PORTFOLIO OFFICER – BC/HOA / EAST LONDON – The main purpose of this role is to be the face of the Company, and to focus on the growth of third-party Body Corporate/HOA portfolio, achieving revenue targets, and maintaining current relationships with third part Body Corporate/HOA propertiesMinimum Requirements:Diploma or Degree in Management...

  • Sectional Title Portfolio Officer Lead

    3 weeks ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    **Job Title:** Sectional Title Portfolio Officer**Salary Range:** R400,000 - R600,000 per annum.We are seeking a highly experienced Sectional Title Portfolio Officer to join our team at Profile Personnel in East London, Eastern Cape. This is a challenging and rewarding role that requires strong administrative skills, attention to detail, and excellent...

  • Portfolio Officer, East London

    7 months ago

    East London, South Africa Sheldon Recruitment Full time

    **We are seeking a Portfolio Officer - Body Corporate & HOA for a permanent role based in East London, Eastern Cape.** **Applicants are required to meet the following criteria**: - Diploma / Degree in Management with Paddocks UCT Sectional Title / HOA Management course - Registered with EAAB and having a valid FFC advantageous - 3+ years’ experience in...

  • Portfolio Officer

    7 months ago

    East London, South Africa Staff Solutions Full time

    Opportunity Available!! Our leading client in the Property Sector is looking to employ a Portfolio Officer to join their dynamic team in East London. **Ensure the efficient and effective administration** **and management of owner and Trustees relationships**: - Ensure all records are kept up to date including owners’ details, Management Agreements,...

  • Portfolio Officer

    3 months ago

    East London, South Africa Abantu Staffing Solutions Full time

    Overview:  Are you a skilled Portfolio Officer with a passion for property management? Our client, a leading company in the property sector, is looking for a dynamic and experienced individual to join their team. Educational Requirements:  Diploma or Degree in Management Paddocks UCT Sectional Title / HOA Management Course qualification Registered with...

  • Portfolio Officer

    3 months ago

    East London, South Africa Abantu Staffing Solutions Full time

    Overview: Are you a skilled Portfolio Officer with a passion for property management? Our client, a leading company in the property sector, is looking for a dynamic and experienced individual to join their team.Educational Requirements: Diploma or Degree in ManagementPaddocks UCT Sectional Title / HOA Management Course qualificationRegistered with the EAAB...

  • Property Portfolio Officer, East London

    9 months ago

    East London, South Africa Abantu Staffing Solutions Full time

    **Overview / Purpose of the job**: The main purpose of this position is for the Portfolio Officer to focus on the growth of third-party **BODY CORPORATE AND HOME OWNERS** **ASSOCIATION **portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties *** **Min Requirements**: - Diploma or Degree in...

  • Sectional Title Portfolio Officer

    3 months ago

    East London, South Africa Profile Personnel Full time

    Sectional Title Portfolio Officer required for a reputable company based in East London , Eastern Cape Requirements: Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex management Diploma or Degree in Management Paddocks UCT Sectional Title / HOA Management Course qualification advantageous Registered with the PPRA...

  • Sectional Title Portfolio Officer

    3 months ago

    East London, South Africa Profile Personnel Full time

    Sectional Title Portfolio Officer required for a reputable company based in East London , Eastern CapeRequirements:Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex managementDiploma or Degree in ManagementPaddocks UCT Sectional Title / HOA Management Course qualification advantageousRegistered with the PPRA holding a...

  • Portfolio Growth Specialist

    3 weeks ago

    East London, Eastern Cape, South Africa Work Africa Full time

    Job Summary:The Property Portfolio Officer role at Work Africa is a dynamic opportunity for an experienced professional to focus on growing our Body Corporate/HOA portfolio in East London. This position requires a strong understanding of sectional title schemes and HOAs, as well as excellent communication and interpersonal skills.

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    About Abantu Staffing SolutionsWe are a leading staffing solutions company, and we are looking for an experienced Portfolio Officer to join our team.Job Description:Job Title: Portfolio Officer - Property Management SpecialistSalary:$80,000 per annumResponsibilities:Operational Requirements:Develop marketing plans and ensure their implementationPrepare,...