Portfolio Officer

3 months ago

East London, South Africa Abantu Staffing Solutions Full time

Overview: 

Are you a skilled Portfolio Officer with a passion for property management? Our client, a leading company in the property sector, is looking for a dynamic and experienced individual to join their team.

Educational Requirements: 

  • Diploma or Degree in Management
  • Paddocks UCT Sectional Title / HOA Management Course qualification
  • Registered with the EAAB holding a valid FFC advantageous 

Work Experience: 

  • Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex management
  • Experience in overseeing and management of staff 

Key Performance Areas: 

1)Operational requirements: 

New Business

  • Prepare marketing plans and ensure implementation
  • Prepare, submit and pursue management proposals to ensure growth targets are met
  • Ensure the successful take-on of new properties under management

Relationship and Property Management

  • Ensure the efficient and effective administration and management of owner and Trustees relationships.
  • Ensure all records are kept up to date including owners’ details, Management Agreements, minute books, fire certificate renewals, insurance policies etc.
  • Attend all relevant HOA and BC Meetings and execute instructions timeously from said meetings.
  • Assist with owner queries providing an efficient service
  • Ensure the efficient and effective administration and management of related processes
  • Prepare annual budgets for all HOA and BC
  • Provide documents required for the preparation of the Annual Financial Statements for all HOA and BC
  • Ensure adequate property insurance in place and oversee the submission and management of insurance claims
  • Prepare levy clearance certificates and sign off on change of ownerships on WCU
  • Sign-off of invoices to submit to finance
  • Review monthly results and ensure regular and accurate reporting to all relevant stakeholders / Trustees.
  • Prepare and distribute a monthly report to Trustees.
  • Prepare and sign-off of pre-billing checks
  • Distribute monthly management accounts to all BC and HOA within deadline date
  • Ensure the effective management of properties in line with relevant legislation
  • Oversee and ensure entities are registered with CSOS and payments made.
  • Ensure any changes to legislation are rolled out and staff are aware of changes
  • Ensure OHPM is compliant with relevant legislation and ensure EAAB annual renewals are attended to.
  • Oversee the management and enforcement of house and conduct rules and issuing of fines/penalties
  • Effective property management of complexes ensuring complex wellness.
  • Regular site visits and management of SLA’s
  • Oversee the appointment and performance of service providers.
  • Ensure expenditure in line with budget
  • Oversee the management of ad-hoc service providers.
  • Oversee that maintenance issues are recorded, and works-orders opened
  • Ensure expenditure of work orders issued are in line with budgets.
  • Oversee complex upkeep
  • Cyclic complex visits and report on “wellness.”

Report Writing 

  • Review monthly business unit results and ensure regular and accurate reporting.
  • Revenue variance report compiled on a monthly basis.
  • Collate feedback from staff and formulate a monthly progress report, including statistics over a period of time.

Financial & Risk Management 

  • Oversee municipal related processes, comparing charges to the budget
  • Prepare budgets and authorize expenditure for the department
  • Analyse and formulate responses to all risks associated with the region

Staff Management 

  • Oversee and manage staff and resource functions with regards to daily activities and requirements
  • Manage staff’s work allocation, performance and development in line with company policies and procedures.
  • Ensure that the Portfolio Administrator & Facilities Coordinator conducts an analysis of processes carried out and feedback received on a monthly basis.
  • Perform all duties, within your vocational abilities, as requested
  • Carry out any other ad hoc duties as and when required by management.
  • Liaise with different personnel, as is required, to prevent delays and on-time delivery

Community Development

  • Manage Corporate Social Investment activities in line with OHHA’s mainstreaming plans
  • Engage with current volunteers involved in the CSI programs and attract new volunteers

2)Financial

  • Ensure effective cost saving and waste elimination
  • Assist with setting Annual Budgets and Quarterly Forecasts for the company
  • Meet output requirements, while containing expenditure
  • Ensure control and approval of expenses in accordance with the company approvals framework

3) Human Resources

  • Familiarise yourself with and, at all times, act in accordance with the company’s policies and procedures
  • Promote diversity, equal opportunity and fair treatment in the workplace
  • Ensure consistent adherence to & application of the company’s disciplinary code, grievance procedures and relevant legislation
  • Execute company EE plan, procedures and targets
  • Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
  • Manage staff performance through the Company Performance Management program
  • Execute company EE plan, procedures and targets
  • Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
  • Manage staff performance through the Company Performance Management program

4) Quality Compliance

  • Comply with Quality requirements as outlined by the company Procedures and Written Instructions in all tasks and activities
  • Ensure that the required procedures and Quality standards are adhered to
  • Ensure high quality standards of work are adhered to at all times
  • Complete all documentation timeously and accurately

5) Safety, Health & Environmental

  • Carry out any duty or requirement imposed on the company by the OHS Act
  • Ensure that the requirements of the OHS Act are complied with by every person under your supervision
  • Ensure that reasonably practicable steps are taken to identify, manage or eliminate any hazards or potential hazards to the safety or health of employees
  • Report any unsafe or unhealthy situations to the Managing Director

  • Portfolio Officer

    3 months ago

    East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client is seeking a Portfolio Officer to join their team, based in East London. Successful candidate will be the face of the company; required to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third party BC / HOA properties. Minimum Requirements:- Diploma or Degree in...

  • Portfolio Officer

    3 months ago

    East London, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client is seeking a Portfolio Officer to join their team, based in East London.Successful candidate will be the face of the company; required to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third party BC / HOA properties.Minimum Requirements:-Diploma or Degree in...

  • Investment Portfolio Officer

    3 weeks ago

    East London, Eastern Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    About the RoleThis is an exciting opportunity for a skilled Portfolio Officer to drive business growth and achieve revenue targets in East London.You will be responsible for managing relationships with third-party BC/HOA properties, overseeing staff, and ensuring accurate financial management.

  • Property Portfolio Officer

    3 months ago

    East London, South Africa Global Recruitment Full time

    Property Portfolio Officer – East London (Body Corp & HOA) Our client is looking for a dynamic candidate to be the face of their Property Management company and to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties. Basic Position Requirements:...

  • Property Portfolio Officer

    3 months ago

    East London, South Africa Global Recruitment Full time

    Property Portfolio Officer – East London(Body Corp & HOA)Our client is looking for a dynamic candidate to be the face of their Property Management company and to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties. Basic Position Requirements:Diploma or...

  • Property Portfolio Officer

    7 months ago

    East London, South Africa EnableSA (Pty) Ltd Full time

    Our client is seeking an experienced Property Portfolio Officer, based in East London - Effective marketing management and ensuring growth targets are achieved, - Efficient and effective administration and management of owner and trustee relationships, - Efficient and effective administration of related HOA processes - Review monthly results and ensure...

  • Portfolio Officer

    3 days ago

    East London, South Africa Own Haven Property Management Full time

    **Summary** The main purpose of this position is for the Portfolio Officer to be the face of Own Haven Property Management and to focus on the growth of the third-party landlord portfolio, achieving revenue targets, and maintaining current relationships. 1. **Operational requirements** **NEW BUSINESS** - Prepare marketing plans and ensure implementation -...

  • Real Estate Portfolio Officer

    3 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    Job Title: Real Estate Portfolio OfficerEstimated Salary: R200,000 - R300,000 per annumWe are seeking a highly organized and detail-oriented Real Estate Portfolio Officer to join our team at Abantu Staffing Solutions. As a key member of our property management team, you will be responsible for providing administrative support to our portfolio managers and...

  • Property Portfolio Officer

    2 months ago

    East London, South Africa Work Africa Full time

    PROPERTY PORTFOLIO OFFICER – BC/HOA / EAST LONDON – The main purpose of this role is to be the face of the Company, and to focus on the growth of third-party Body Corporate/HOA portfolio, achieving revenue targets, and maintaining current relationships with third part Body Corporate/HOA properties Minimum Requirements: Diploma or Degree in Management...

  • Property Portfolio Officer

    2 months ago

    East London, South Africa Work Africa Full time

    PROPERTY PORTFOLIO OFFICER – BC/HOA / EAST LONDON – The main purpose of this role is to be the face of the Company, and to focus on the growth of third-party Body Corporate/HOA portfolio, achieving revenue targets, and maintaining current relationships with third part Body Corporate/HOA propertiesMinimum Requirements:Diploma or Degree in Management...

  • Sectional Title Portfolio Officer Lead

    3 weeks ago

    East London, Eastern Cape, South Africa Profile Personnel Full time

    **Job Title:** Sectional Title Portfolio Officer**Salary Range:** R400,000 - R600,000 per annum.We are seeking a highly experienced Sectional Title Portfolio Officer to join our team at Profile Personnel in East London, Eastern Cape. This is a challenging and rewarding role that requires strong administrative skills, attention to detail, and excellent...

  • Portfolio Officer, East London

    7 months ago

    East London, South Africa Sheldon Recruitment Full time

    **We are seeking a Portfolio Officer - Body Corporate & HOA for a permanent role based in East London, Eastern Cape.** **Applicants are required to meet the following criteria**: - Diploma / Degree in Management with Paddocks UCT Sectional Title / HOA Management course - Registered with EAAB and having a valid FFC advantageous - 3+ years’ experience in...

  • Portfolio Officer

    7 months ago

    East London, South Africa Staff Solutions Full time

    Opportunity Available!! Our leading client in the Property Sector is looking to employ a Portfolio Officer to join their dynamic team in East London. **Ensure the efficient and effective administration** **and management of owner and Trustees relationships**: - Ensure all records are kept up to date including owners’ details, Management Agreements,...

  • Portfolio Officer

    3 months ago

    East London, South Africa Abantu Staffing Solutions Full time

    Overview: Are you a skilled Portfolio Officer with a passion for property management? Our client, a leading company in the property sector, is looking for a dynamic and experienced individual to join their team.Educational Requirements: Diploma or Degree in ManagementPaddocks UCT Sectional Title / HOA Management Course qualificationRegistered with the EAAB...

  • Property Portfolio Officer, East London

    9 months ago

    East London, South Africa Abantu Staffing Solutions Full time

    **Overview / Purpose of the job**: The main purpose of this position is for the Portfolio Officer to focus on the growth of third-party **BODY CORPORATE AND HOME OWNERS** **ASSOCIATION **portfolio, achieving revenue targets, and maintaining current relationships with third part BC / HOA properties *** **Min Requirements**: - Diploma or Degree in...

  • Sectional Title Portfolio Officer

    3 months ago

    East London, South Africa Profile Personnel Full time

    Sectional Title Portfolio Officer required for a reputable company based in East London , Eastern Cape Requirements: Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex management Diploma or Degree in Management Paddocks UCT Sectional Title / HOA Management Course qualification advantageous Registered with the PPRA...

  • Sectional Title Portfolio Officer

    3 months ago

    East London, South Africa Profile Personnel Full time

    Sectional Title Portfolio Officer required for a reputable company based in East London , Eastern CapeRequirements:Three years’ experience in managing Sectional Title Schemes / HOA’s as well as complex managementDiploma or Degree in ManagementPaddocks UCT Sectional Title / HOA Management Course qualification advantageousRegistered with the PPRA holding a...

  • Portfolio Growth Specialist

    3 weeks ago

    East London, Eastern Cape, South Africa Work Africa Full time

    Job Summary:The Property Portfolio Officer role at Work Africa is a dynamic opportunity for an experienced professional to focus on growing our Body Corporate/HOA portfolio in East London. This position requires a strong understanding of sectional title schemes and HOAs, as well as excellent communication and interpersonal skills.

  • Portfolio Officer

    2 weeks ago

    East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

    About Abantu Staffing SolutionsWe are a leading staffing solutions company, and we are looking for an experienced Portfolio Officer to join our team.Job Description:Job Title: Portfolio Officer - Property Management SpecialistSalary:$80,000 per annumResponsibilities:Operational Requirements:Develop marketing plans and ensure their implementationPrepare,...

  • Real Estate Portfolio Manager

    3 weeks ago

    East London, Eastern Cape, South Africa Global Recruitment Full time

    Job OverviewWe are seeking a highly skilled Property Portfolio Officer to join our team at Global Recruitment. This is an exciting opportunity for a dynamic individual to focus on the growth of third-party BC / HOA portfolio, achieving revenue targets, and maintaining current relationships with third-part BC / HOA properties.As a Property Portfolio Officer,...