Assistant Project Administrator
2 weeks ago
An established, dynamic and IT Tech Company based in N1 City, has an opportunity available for an experienced individual that specializes in project administration. Great opportunity to join this fast-paced team with your excellent communication skills in both English and Afrikaans and add value to the smooth running of their projects department. They are looking for a technical strong individual with a minimum of 2 - 3 years’ experience to come in and hit the ground running.
You will be responsible for:
Your purpose will be to assist with administrative tasks and assist with coordination of various resources & tools in the implementation of small to large scale projects in a cost-effective manner and against pre-defined timelines, using asset control and management of human resources. And to provide administrative support to various Project Leads.
- **Internal Reports**_
Run reports to communicate progress and project performance to the relevant Internal audiences
Provide updates and support in the development of daily and weekly reports, dashboards and other communications
- **Administration**_
Contact sites telephonically to get relevant project related information
Serve as a project librarian, keeping accurate records of project documentation
Creating electronic project packs
Add project to Project Dashboard
Submitting electronic Purchase Requests to Finance
Submitting electronic Purchase Orders to Asset Management
Request courier cost from Finance where applicable
Request Proof of Delivery of stock where applicable
Log calls for relevant projects on HEAT
Updating Project Calls on Heat with invoicing details
Closing calls for relevant projects on HEAT when project has been completed
Update relevant project reports where applicable
Collate worksheets and required Project documentation
Complete recons for Project Lead signoff
Complete feasibilities
Electronic filing of invoicing
Able to support and back-up project lead when needed
- **Client Management (Internal)**_
Communicate administrative delays to Project Lead
Communicate or highlight if documentation is incomplete or incorrect
Provide daily accurate feedback and reports as required
Supply relevant project documentation when and if required
- **Schedule**_
Assist in maintaining updated project schedule on a weekly basis
Confirm relevant scope of work with resources
Assisting with external scheduling and communication
**Education**:
Matric
Diploma / Certificate (Office Administration / Project Management)
Highly Computer Literate MS Office & Share Point
Experience from a project management background will be adv.
**Skills**:
Fully bilingual -English and Afrikaans with good communication and interpersonal skills (public relations)
Solid written and verbal communication skills
Attention to detail
Deadline orientated and time management
Strong Excel skills
Self-motivated and results driven
Ability to multi-task
Ability to work under pressure
**Salary**: R13,000.00 - R15,000.00 per month
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