Operations Coordinator

4 weeks ago


Bellville, South Africa West Coast Personnel Full time

Published
- February 15, 2024
- Location
- Bellville, South Africa
- Category
- Business
- Job Type
- Full-time
- Salary Type
- Monthly Salary
- Salary
- R28 000 to R30 000 Per Month

**Description**:
Operations Coordinator - Bellville - R28 000 to R30 000 Per Month

A specialised services company, including heavy lifting, transport, and rigging equipment, is looking for an Operations person in a fast-paced office.

Duties

Invoicing - Must have Pastel experience

Arrange Medicals & payment, Operator Certificates; Load Test Certificates and Sling/Shackle Certificates

Vehicle Licences (Renew, Roadworthy and Register)

Quotes

Arrange Traffic Escorts

Organizing Operator/Driver

Keep booking sheets up to date

Ordering slings & shackles

Arranging electricity, Diesel, Sub Hires and breakdowns with LMS

Attention to detail

Can work under pressure

Quotes and Pro-Forma’s

Bookings

Wright out hire contract for jobs.

Time sheets

Check clock cards

Keep updated list off all PPE.

Diesel bouser order numbers.

Workshop order numbers.

Update fleet operation sheet daily.

Customer:
Send confirmation of booking.

Ensure we have order number for job.

Request invoice.

Ensure delivery note and invoice is sent.

Supplier:
Send confirmation of loading details.

Ensure we have order number for job.

Request invoice.

Request delivery note.

Accounts:
Request bank statement and load onto online Pastel.

Allocate the payments to the customer and supplier accounts.

Ensure customer and supplier accounts details are up to date.

Assist customer and supplier with any quarries they have.

Send invoices to customers.

Send monthly statements.

Keep file up to date with orders, invoices, payments, purchase orders and delivery notes.

Update daily movement sheet.



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