Administration Clerk

7 months ago


Centurion, South Africa PPECB Full time

Job DescriptionThe PPECB is committed to creating and maintaining a representative workforce and as such encourages the creation of opportunities for employment of persons with disability.

**Job Summary**:

- Ensures accurate and timeous completion of administrative duties;
- Coordinates the activities of the Laboratory Information Management System;
- Ensure service delivery to customers;
- Self-Management;
- Minimize Financial Risks;
- Statutory Duties;
- Implementation of QMS (ISO 17025);
- Communication and reporting to internal and external stakeholders; and
- Ensures accurate and timeous completion and filing of all source documents.
- Job Requirements**Qualification Required**:
Minimum qualification of a Grade 12. Tertiary diploma or certificate in Office administration.

**Experience Required**:
At least 1 year data capturing experience within an office environment.

**Skills & Knowledge Required**:

- Well developed interpersonal skills;
- Excellent oral and written communication skills;
- Sound technical record keeping techniques;
- Ability to work under pressure;
- Propensity to pay attention to detail;
- Computer literate;
- Organizing and Planning; and
- MS Office (Word & Excel).

**Key Responsibilities**:
Statutory Duties:

- Compliance to statutory requirements.

Technical processes -implementation:

- Sample registration - LIMS;
- Data collection for reports;
- Creating Service Requests; and
- Creating Certificate of Analyses.

Meetings:

- Participate in laboratory operational meetings.

Implementation of QMS (ISO 17025):

- Implement standard QMS protocols;
- Compliance to statutory requirements; and
- Records all non-conformances observed for further investigation.

Communication, Advising and Reporting:

- Comment and report timely on irregularities;
- Advise Quality Manager on achievements and short comings of Lab QMS (ISO 17025);
- Effective communication and reporting that leads to improved internal relationships and decisions; and
- Answering incoming telephone calls.

Finance:

- Conformance to financial and control policies; and

Administrative:

- Ensure meticulous typing of certificates; and
- Implement filing system, maintain and keep records.
- PPECB is an equal opportunity employer and promotes compliance with the provisions of the Employment Equity Act.



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