Debtors Clerk, French Speaking

1 month ago

Epping, South Africa Glasshouse Recruiting Full time

**Requirements**:

- Debtors Clerk experience - desired
- 1 to 2 years Accounts Payable / Receivable
- Relevant Degree

Competence Requirements
- Attention to detail and ensure accuracy
- Computer literate: MS Office, Excel, Electronic Banking
- Strong analytical and numerical skills
- Strictly deadline driven
- Self-motivated and output driven
- Good communication skills (written and spoken)
- Systems orientated
- Be able to cope under pressure
- Planning, co-ordinating and prioritising

**Duties & Responsibilities**:
Financial Reporting and Reconciliations
- Timeous processing of invoices when all supporting documents are in place
- Ensure that invoices are mailed/couriered to correct addresses
- Timeous printing of debtors’ statements
- Ensure that debtors’ statements are mailed to the correct addresses as per client contract requirement for supplier invoicing
- Confirm with customers that they are in possession of all the relevant documentation
- Solve outstanding debtor’s queries without delay
- Follow up on outstanding debtors according to due date of invoice on a daily basis
- Early reporting of possible bad debtors/debts or delayed payments - address with Division Head if needed
- Submit Credit Note Application with all required documentation, for authorization/signatures
- Timeous processing of Credit Notes
- Ensure that the Credit Notes are properly filed with all supporting transactions attached
- Timeous processing of receipts on Bank account to customer accounts
- Receipting, banking and processing of cash payments on a weekly basis to customer accounts

Reporting
- Export detail after Month End into Excel and compile report as per standard set
- To be submitted first week after Month End
- Reporting checks for division
- Export Age Analysis after Month-End and draw up Excel summary of the amounts overdue
- Update Excel summary on daily basis as per Age Analysis and latest debtor’s collection information
- Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client
- Assist the Division Head on ad-hoc tasks as per deadlines and work scope given by Division Head

Customer and Stakeholders
- Develop and maintain relationships with internal and external role players
- Develop a climate to facilitate teamwork
- Ensure Compliance to relevant legislation and Company procedures
- Adheres to SARS legislation on all processing
- Adheres to Company policies and procedures i.e. health, safety, security, Company procedures etc.

Maintains confidentiality and operate with integrity
- Shares information readily when appropriate
- Treats colleagues with respect and maintains confidentiality
- Maintains high ethical standards both personally and professionally

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