Events Coordinator

2 weeks ago

Stellenbosch, South Africa Camino Recruit Full time

**Events Coordinator**

The Central Events and Conferencing Office is a new unit created by Stellenbosch University. This unit sits outside the traditional University framework in a spin-out company.

**Main responsibilities**

Organise and attend prospective customer site visits

Event management across various disciplines

Keep excellent financial and operational records

Establish, build, and optimise customer and supplier loyalty

To be fully conversant in the event budget

**Administration & Event Management**

Plan and implement small - large scale events from start to finish

Uphold data standards and accurately enter all opportunities onto booking systems to ensure accurate reporting of opportunity and conversion

Effectively manage the calendar, keep all necessary stakeholders informed of upcoming events

To work with other divisions in the company, other business units in the company and all internal environments at Stellenbosch University

To ensure that contracting and deposits for bookings are actioned in a timely fashion, as per the company standards and expectations

To act as the first point of contact for all event and facility rental enquiries

Involvement in PR and media management

Involvement in Event Operations from booking staff to ensuring all events are compliant under National, local and company regulations

Event staff procurement, management, and facilitation of remuneration

3rd party suppliers onboarding and management

**Qualifications**

Diploma / degree in events management or similar

Project management qualification desirable

Safety officer qualification desirable

First aid qualification desirable

**Experience**

3+ years in events management environment

Project / events management and administration

Facility rental management and administration desirable

Film and still shoots experience will be advantageous

Microsoft office suite with strong excel, word and powerpoint skills

MS teams/ zoom/ other suitable virtual meeting space

**Professional skills**

In depth knowledge of event management

Must be technologically savvy

Excellent event management track record

Excellent customer service record

Familiar with standard quoting and invoicing procedures

Above average organisational and planning skills

Familiar with business principles and practices

Strong communication skills

Meticulous and detail orientated

Event support services intermediate knowledge (AV, sound, logistics, Catering)

Sound knowledge of the SASREA act

Sound knowledge of SANS 2020

Sound knowledge of standard event health and safety regulations

Innovative, self-starter and works well within a team

Thrives in a high-pressure environment

Strong prioritisation and organisational skills

Meticulous, detail orientated and well organised

Strong networker and customer centric

**Salary**: R20,000.00 - R27,000.00 per month

Ability to commute/relocate:

- Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Events management: 3 years (preferred)

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