CEO Assistant

1 week ago


Midrand, South Africa RJPersonnel Full time

3years
- Ensures the safekeeping of all documentation in the office of the CEO in line with relevant legislation and policies.
- Obtains inputs, collates and compiles reports such as progress reports, monthly reports and management reports.
- Scrutinizes routine submissions/reports and make notes and/or recommendations for the CEO.
- Responds to enquiries received from internal and external stakeholders.
- Drafts documents as required.
- Does filing of documents for the CEO where required.
- Collects, analyses and collates information requested by the CEO.
- Clarifies instructions and notes on behalf of the CEO.
- Ensures that travel arrangements are well coordinated.
- Prioritizes issues in the office of the CEO.
- Manages the leave forms, leave register and telephone accounts for the unit.
- Handles procurement of standard items like stationery, refreshments etc. for the activities of the CEO.
- not meant for the CEO.
- Performs advanced typing work. Operates and ensures that office equipment, e.g. fax machines and photocopiers are in good working order.
- Records the engagements of the CEO.
- Utilizes discretion regarding meeting request - to decide whether to accept/decline or refer to other employees based on the assessed importance and urgency of the matter.
- Compiles realistic schedules of appointments.

**Qualifications and Experience**:

- An appropriate three-year National Diploma/B Degree or equivalent three-year qualification (at least 360 credits) coupled with at least three (3) years’ experience in rendering support services to senior management
- Proven experience in compiling memos and minute taking
- Knowledge and proficient experience of the MS Office package, specifically relating to Word, Outlook, PowerPoint and Excel.
- Knowledge of Office Administration
- Knowledge of Public Service and departmental Prescripts and Legislations.
- Knowledge of Financial Administration (budgeting)
- Ability to conduct research and analyze documents and situations
- Keep abreast with procedures and processes within the Office of the CEO
- Excellent verbal and written communication skills
- Ability to communicate at all levels
- Good telephone etiquette
- Ability to act with tact and discretion
- High level of reliability
- Good interpersonal relations
- Adhering to business ethics
- Above average organising skills
- Good grooming and presentable
- Self-management and motivation skills



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