Company Secretary/ Pa to Md

1 day ago


Midrand, South Africa Redline Recruitment Full time

COMPANY SECRETARY/ PA TO MD - Midrand - Engineering Firm - Salary R20 000 - R30 000 Gross depending on experience and current salary
- The main activities and responsibilities include:

- Screen calls to Executive Management and handle queries in an appropriate manner
- Arrange all conferences and events for the company externally and internally
- Travel arrangements (company and personal)
- Compose, type, and distribute meeting notes, routine correspondence, and reports
- Locate and attach appropriate files to incoming correspondence requiring responses
- Maintain scheduling and event calendars [Functions, conferences and team building]
- Coordinate conferences and meetings
- Duplications of correspondence and other printed material
- Screen, route, and distribute incoming mail and other material, and prepare feedback to routine letters
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material
- Facilitation of training for staff members
- Letter writing, dictation, create transcribe, and distribute meeting agendas, minutes and action lists ensuring due dates are reached by department managers
- Establish work procedures and schedules, and keep track of the daily work of clerical staff
- Learn to operate new office technologies as they are developed and implemented
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
- Design and upkeep of Company Procedures
- Design and upkeep of all Master Documents
- Manage and keep office insurance up to date annually [Short term / CAR/ PI]
- Project Manage small office related projects [i.e. office extensions and upgrades/ office maintenance]
- Company Registration documentation [Shareholding etc.]
- Timesheet control and Employment Contracts
- Company Profile upkeep
- Company Governance/ admin work
- Prepare correspondence, reports and materials for publications and presentations for marketing of the company
- Prepare and maintain MD’s expense claims on a monthly basis
- MD Personal items/ arrangements
- BEE verification / EE Reporting
- Management of Telephone system and Fibre
- Keep filing system and server updated with latest documentation generated on a daily basis
- Tasks may vary from job description - this is basic functions only



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