Program Assistant

1 month ago

Pretoria, South Africa mothers2mothers Full time

Job Title- Program Assistant- Organisation Levels- mothers2mothers -> m2m South Africa -> Programmes- Location- Pretoria -, ZA (Primary)
- Type of position- Fixed Term Contract- Education- Degree- Closing Date- 31/10/2024- Job DescriptionThe project, USAID South Africa ACCELERATE 1 (TB High Burden), whereby mothers2mothers (m2m) is a sub-awardee under the Aurum Institute, aims to accelerate TB elimination through targeted technical support at the national level and tailored technical and direct support at the provincial and district levels, within communities and respective health care facilities where the TB burden is high, namely Gauteng (Tshwane and Sedibeng districts), and KwaZulu-Natal (Amajuba and UThukela districts).
The incumbent is responsible for the coordination and implementation of the SA ACCELERATE Direct Service Delivery (DSD) programme in line with m2m’s programmatic and operational standards. The incumbent will be responsible for oversight of project site staff, project work planning, monitoring project performance, coordination of and collaboration with project partners, and compiling donor reports. With technical input from the Programme Manager, the incumbent will ensure the integrity of programme implementation, support donor and stakeholder engagements and serve on Provincial Technical Working groups. The incumbent will work closely with the M&E Assistants, Senior SI Coordinator and project team to implement QA/QI interventions and share lessons learned, best practices, and project updates.
The Incumbent will be based in Gauteng, and reports to the Programme Manager.

**Programme implementation**
- Support the implementation of the TB ACCELERATE programme, including management of community-based programming and ensuring adequate coverage in assigned province to achieve agreed donor targets.
- Support work plan development, monitoring and achievement of project milestones, and project reporting in line with donor and organisational requirements.
- Facilitate implementation and cascading of project innovations, including hybrid/virtual service delivery approaches and evidence-based interventions using applicable technology.
- Facilitate implementation of quality assurance/quality improvement (including joint supervisory systems) with district-based Community Coordinators in collaboration with relevant Head Office (HO) departments.
- Co-design and execute effective plans/strategies to support donor-led audits, progress reviews, and draft quarterly reporting, in collaboration with relevant project staff and other stakeholders.
- Draft and complete regular reporting, including donor reports, on a regular basis.
- Support programmatic aspects of project evaluations and knowledge management in collaboration with project and external stakeholders, including relevant HO departments.
- Support the design and implementation of strategies, processes, tools, and virtual/hybrid systems for capacity building of frontline cadres.
- Perform other managerial duties as assigned.

**Supervision**
- Provide ongoing on-site coaching and mentorship of project teams and ensure high levels of motivation and productivity for large team of frontline workers (approximately 102).
- Ensure adequate project implementation controls, processes and procedures to promote compliance and stewardship of human/financial resources.

**Stakeholder engagement**
- Perform donor and stakeholder relationship management and development, including representation of m2m in key strategic forums as delegated.
- Provide input into and support preparations for high-level site visits as required.
- Maintain and grow stakeholder relationships, including representation of the organisation in technical working groups as requested.
- Job Requirements**Qualifications and Experience**:

- Bachelors required in Public Health, Social Sciences or related field
- 3 years relevant experience in project management, preferably in TB, RMNCH, HIV or other relevant public health/social science programmes
- Demonstrated experience in USAID/PEPFAR project implementation, and experience working with other donors
- Good working knowledge and understanding of the area of community-based approaches of TB programming
- Knowledge of South Africa’s health and social service systems

**Competencies**:

- Background with management of community project and community cadres
- Demonstrated experience providing support to different stakeholders including implementing partners and governmental departments
- Applied knowledge of financial management and human resource management
- Good understanding of M&E tools and systems
- Experience in project management and quality assurance
- Demonstrated ability in developing and maintaining strategic relationships at multiple levels including government, donors and implementing partners
- Excellent writing, and grammar skills in English and ability to communicate effectively and succinctly to internal and external audiences

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