Associate Director, Program Management

2 months ago

Pretoria, South Africa FHI 360 Full time

Family Health International (FHI 360) is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With more than 4,000 staff and collaborations in more than 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. Our work is grounded in research and science, reinforced by partnerships, and characterized by a commitment to local ownership, capacity, and sustainability.

FHI 360 is seeking qualified candidates for a position of Associate Director, Program Management to be located in one of the Eastern Southern African Regional Offices (ESARO). Candidates based in any of the Eastern Southern African Region Countries can apply for this position.

Job Summary

Supports the regional leadership in the management, implementation, prioritization, sequencing, and selection of projects within the Eastern Africa region. Acts as a communication conduit for portfolio-related project status, actions, decisions, risks and issues, and schedules for strategic initiatives. Develops and delivers action-oriented portfolio scorecards, metrics, governance and reporting to support decision making. Provides project and program management services including mentoring, project management best practices, tools and templates. Works with the PMU Director to resolve issues and ensure cross-functional project process consistency. Works with team to ensure continued high performance and responsiveness to changing needs and opportunities.

Major Duties and responsibilities

Ensures program quality according to FHI 360 standards. Ensures that resources are utilized in accordance with applicable FHI 360 and donor policies and procedures. Ensures appropriate monitoring of program subprojects to achieve financial, administrative, and programmatic goals. Ensures that appropriate office policies and procedures are developed and implemented. Monitors work plans and budgets; ensures appropriate levels of technical assistance in program operations; supports partner efforts in program implementation; ensures appropriate program monitoring and accurate financial and programmatic reporting to the region, as required. Provides technical assistance through the review and/or writing of proposals, protocols, papers, reports to ensure accuracy and appropriateness. Contributes to resource development efforts: identify RD opportunities; participates in proposal development process. Ensures appropriate technical, programmatic, financial support to country programs. Supports Program and Project Management Leading Practices, Mentoring and Support Initiatives. Fosters innovation and drives adoption of leading practices and provides subject matter expertize to Project Managers, Project Directors, Directors, Program and Functional Managers and/or business partners related to the project management function, process and/or tools. Provides capacity planning models and identifies potential resource conflicts across the countries supported. Maintains an overall governance and understanding of dependencies associated with resources and projects across the project portfolio. Provides project, program and portfolio metrics, and analytics to support business and executive decision making. Participates in assessment, design team, capacity building and program startup activities. Performs other duties as assigned by Line Manager.

Knowledge, Skills & Attributes

Proven skills in management, supervision, leadership and networking. Knowledge of strategic planning, administrative, and financial management systems. Diplomatic and policy development. Knowledge of public health and other development related issues. Works within a large program budget size. Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health. Written and verbal communication skills. Routine coordination with all FH 360 employees, on-site and in the field. Works well with others to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance. Close liaison and relationship building with donors, local NGOs/PVOs partners, and public/private agencies. Participation in management team meetings and other appropriate forums. Represent organization and group at professional meetings and conferences. Ability to travel within the region and/or within the project country as well as ability to travel internationally if needed.

Minimum requirements

Bachelor’s Degree or its International Equivalent in Business Administration, International Development, Civil Society, Social Marketing, Economic Development, Education, Environment, Gender, Health, Nutrition, Research, Technology, Youth, or a related field 10+ years of relevant experience (including 3+ years of line management experience) in business administration, project management transformation, change management, strategy consulting, or internal corporate strategy. Demonstrated experience in sector specific or multi-sector project management and implementation. Experience operating in insecure environments.  Experience working in a non-governmental organization (NGO). Proven experience in successfully planning and leading project start-up and closeouts with clear metrics Experience overseeing project financial pipelines and guiding project Directors in financial management Must be able to read, write, and speak fluent English

Preferred Qualifications:

Master’s degree or its International Equivalent in a related field Recognized project management certification

TRAVEL

Average of 25% travel required

TYPICAL PHYSICAL DEMANDS

Typical office environment. Constantly uses a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to remain in a stationary position 50% of the time.

TECHNOLOGY

Computer/Laptop, Microsoft applications (, Office 365, SharePoint, Skype/Zoom/Teams),



Only shortlisted candidates will be contacted

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employerwhereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email

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