Administrative and Logistics Assistant for Resilient Cities Limpopo Program
1 month ago
The USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for an Administrative and Logistics Assistant. This position will be based in the main office in Pretoria, South Africa.
Position Description: The program aims to increase urban residents' access to safe and reliable water, sanitation, and solid waste services in the Limpopo River Basin region of Southern Africa, including parts of Botswana, Mozambique, and South Africa. Tetra Tech will partner with local governments and other stakeholders to strengthen municipal governance, enhance public service delivery, and develop sustainable, climate-resilient solutions.
Working under the direction of the Deputy Chief of Party, the Administrative Assistant will provide administrative and logistical support for the Resilient Cities Limpopo Program, ensuring efficient operations of activities in compliance with USAID and Tetra Tech policies and practices.
Responsibilities:
It is anticipated the Administrative and Logistics Assistant will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party – Operations:
- Assistance with the procurement of equipment, supplies, and services in compliance with USAID and Tetra Tech policies.
- Assistance with project inventory control and tagging.
- Ensures proper vehicle coordination and maintenance.
- Coordinate logistics for all in-country travel and short-term international travelers, including for business trips, seminars, conferences, and meetings. Assists with travel logistics including booking flights, hotels and rentals as required
- Assists in the coordination of logistics between the Home, South Africa, Mozambique and Botswana Offices.
- Support the project team with correspondence, filing, document editing, and obtaining approval of administrative documents.
- Answers phones, relays messages, and welcomes guests.
- Manages multiple calendars, including scheduling meetings and coordinating appointments for the HR/Office Manager
- Supports the technical team with events management logistics, as needed.
Minimum Qualifications Required:
- Minimum bachelor’s degree in related field (relevant experience may substitute).
- Minimum of 3 years’ experience in an equivalent position providing administrative support to a USAID-funded or other international donor-funded projects.
- Demonstrated capacity to provide logistical and administrative support to donor-funded programs. Previous USAID experience strongly preferred.
- Experience with Microsoft Office applications such as Excel, Word, Power Point, etc.
- Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
- Ability to work individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
- Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
- Possession of driver’s license.
- Current authorization to work in South Africa is required at the time of application.
To be considered, please submit the following:
- Cover Letter
- CV in reverse chronological format
Please ensure that only the requested documents listed above are submitted. Only candidates selected for an interview will be contacted. No phone calls, please.
POPIA Disclaimer: In order to consider any application for employment, we will need to process your personal information. A law, known as the Protection of Information Act, 4 of 2013 (POPIA) provides that when one processes another’s personal information, such as collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner. In order to give effect to this right, we as the employer, are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under Operations / HR and will be shared with you during the interview stage.
Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.
Reasonable accommodations:
We are committed to hiring an inclusive workforce. If you would like to request reasonable accommodation during the application process, please visit Tetra Tech Disability Support Page. Our recruiting team looks forward to engaging in an interactive process to provide helpful and reasonable accommodations to candidates.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in 550 locations around the world. Our reputation rests on the technical expertise and talent of more than 28,000 employees who are working together to provide smart, scalable solutions for challenging projects. Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among our core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military status, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite applications from all interested parties.
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