Associate Director, Program Management

3 months ago

Pretoria, South Africa FHI 360 Full time

Family Health International (FHI 360) is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With more than 4,000 staff and collaborations in more than 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. Our work is grounded in research and science, reinforced by partnerships, and characterized by a commitment to local ownership, capacity, and sustainability.

Job Summary

Supports the regional leadership in the management, implementation, prioritization, sequencing, and selection of projects within the Eastern Africa region. Acts as a communication conduit for portfolio-related project status, actions, decisions, risks and issues, and schedules for strategic initiatives. Develops and delivers action-oriented portfolio scorecards, metrics, governance and reporting to support decision making. Provides project and program management services including mentoring, project management best practices, tools and templates. Works with the PMU Director to resolve issues and ensure cross-functional project process consistency. Works with team to ensure continued high performance and responsiveness to changing needs and opportunities.

Major Duties and responsibilities
- Ensures program quality according to FHI 360 standards.
- Ensures that resources are utilized in accordance with applicable FHI 360 and donor policies and procedures.
- Ensures appropriate monitoring of program subprojects to achieve financial, administrative, and programmatic goals.
- Ensures that appropriate office policies and procedures are developed and implemented.
- Monitors work plans and budgets; ensures appropriate levels of technical assistance in program operations; supports partner efforts in program implementation; ensures appropriate program monitoring and accurate financial and programmatic reporting to the region, as required.
- Provides technical assistance through the review and/or writing of proposals, protocols, papers, reports to ensure accuracy and appropriateness.
- Contributes to resource development efforts: identify RD opportunities; participates in proposal development process. Ensures appropriate technical, programmatic, financial support to country programs.
- Supports Program and Project Management Leading Practices, Mentoring and Support Initiatives.
- Provides capacity planning models and identifies potential resource conflicts across the countries supported.
- Maintains an overall governance and understanding of dependencies associated with resources and projects across the project portfolio.
- Provides project, program and portfolio metrics, and analytics to support business and executive decision making.
- Participates in assessment, design team, capacity building and program startup activities.
- Performs other duties as assigned by Line Manager.

Knowledge, Skills & Attributes
- Proven skills in management, supervision, leadership and networking.
- Knowledge of strategic planning, administrative, and financial management systems.
- Diplomatic and policy development.
- Knowledge of public health and other development related issues.
- Works within a large program budget size.
- Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health.
- Written and verbal communication skills.
- Routine coordination with all FH 360 employees, on-site and in the field.
- Works well with others to develop and maintain compatibility among project staff, subcontractors, consultants and recipients of assistance.
- Close liaison and relationship building with donors, local NGOs/PVOs partners, and public/private agencies.
- Participation in management team meetings and other appropriate forums.
- Represent organization and group at professional meetings and conferences.
- Ability to travel within the region and/or within the project country as well as ability to travel internationally if needed.

Minimum requirements
- Bachelor’s Degree or its International Equivalent in Business Administration, International Development, Civil Society, Social Marketing, Economic Development, Education, Environment, Gender, Health, Nutrition, Research, Technology, Youth, or a related field
- 10+ years of relevant experience (including 3+ years of line management experience) in business administration, project management transformation, change management, strategy consulting, or internal corporate strategy.
- Demonstrated experience in sector specific or multi-sector project management and implementation.
- Experience operating in insecure environments.
- Experience working in a non-governmental organization (NGO).
- Proven experience in successfully planning and leading project start-up and closeouts with clear metrics
- Experience overseeing pr

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