Personal Assistant to Elementary School Principal

2 weeks ago

Johannesburg, South Africa American International School of Johannesburg Full time

**CAMPUS**: Johannesburg Campus

**DIRECT SUPERVISORS**: ES Principal

**CLOSING DATE**:11 May 2023

**INTRODUCTION**
- Inspire Learning & Build our better world. _

The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

**Community Principles**

The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

- _We are better when we act together._
- _Our differences make us stronger._
- _Every voice counts. Every voice matters._
- _Every team needs individuals. Every individual needs a team._

The American International School of Johannesburg is committed to fostering justice, equity, diversity and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

To learn more about AISJ, our beliefs and our aspirations, please review the **AISJ Journey.**

**POSITION OVERVIEW**

To perform a variety of office administrative duties in support of the elementary school, and to provide secretarial support to the Principal. This position coordinates and participates in the clerical, record keeping, secretarial and administrative support tasks of the elementary school office and performs confidential secretarial duties for the school administration.

**MINIMUM REQUIREMENTS: WORK EXPERIENCE**
- A minimum of 3 years’ experience in a PA or Secretary Experience
- Previous experience in the international or private school settings will be an added advantage.
- Previous experience in working with children and good understanding of child protection.
- Vast experience in diary management and setting of meetings.
- Experience in Google suite and/or MS suite
- Experience in dealing with different stakeholders including teachers and parents.

**MINIMUM REQUIREMENTS: EDUCATION**
- Grade 12 or Matric Certificate
- Post Matric Qualification in Office Management and/or Secretarial administration.

**REQUIRED SKILLS**:

- Advanced computer skills with emphasis on Google and MS suite
- Competent computer skills, particularly in using excel, word, and preferably Power School. Efficient typist (minimum 40 wpm)
- Attention to details with basic accounting skills.
- Strong communications skills both written and orally.
- Excellent telephone etiquette
- Teamwork coordination
- Excellent interpersonal skills with strong sense of emotional intelligence

**REQUIRED BEHAVIORAL COMPETENCIES AND ATTRIBUTES**
- Work effectively in a school office setting characterized by frequent direct and indirect interruptions caused by unstructured interaction with the student, teacher, and parent population.
- Strong interest in working with elementary age students, and an ability to relate with children in this age group.
- Display a cheerful, relaxed, respectful, and pleasing personality when working.
- Highly organised and capable of organising others.
- Independently plan and manage school office functions such as records maintenance, inputting and manipulating data, office systems, report card preparation, and managing student files
- Prepare and maintain accurate records.
- Efficient at completing tasks in a timely manner. Ask questions to understand assigned tasks and seek help when needed.
- Use initiative to get tasks completed.
- Display good judgement with regard to keeping information about students, parents and faculty confidential.
- Strong communication skills, and confident when working with colleagues, and parents. Pleasant and courteous telephone manner
- A work ethic that reflects the mission and vision statement of the school.
- Punctual, dependable, and trustworthy.
- Exceptional command of the English language (both spoken and written)

**DUTIES AND RESPONSIBILITIES**

As the member of the ES Team, provide support to ES office on, but not limited to:

- Plan, organize and manage an elementary school office including administrative staff and student activities.
- Research, compile and prepare routine administrative and clerical reports and documents accurately.
- Compile, monitor and maintain a variety of financial and statistical records and accounts related to school activities.
- Manage the principal’s calendar and community calendars as it relates to the Elementary School and maintain appointments and complex schedules throughout the school.
- Manage class placement lists, and assign students into Power School
- Collect lunch money from parents and students, mange a petty cash box, and reconcile cash amounts with the Business Office
- Manage school events, such as assemblies, Open House, parent-teacher conferences, while overseeing catering, facilities requests and venue set ups, ensuring these are

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