Assistant Activities Coordinator

2 weeks ago

Johannesburg, South Africa The American International School Full time

JOB DESCRIPTION:
**ASSISTANT ACTIVITIES COORDINATOR**:
CAMPUS: Johannesburg Campus
DIRECT SUPERVISORS: Athletics/Activities Director
CLOSING DATE: 07 March 2023

**INTRODUCTION**

**Inspire Learning & Build our better world.**

The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

**Community Principles**

The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

- We are better when we act together.
- Our differences make us stronger.
- Every voice counts. Every voice matters.
- Every team needs individuals. Every individual needs a team.

The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.

To learn more about AISJ, our beliefs and our aspirations, please review the AISJ Journey.

**POSITION OVERVIEW**

The Assistant Activities Coordinator will assist in running AISJ’s Activities programs and shall assume the general responsibility for development, organization, and implementation of a high-quality events coordination activities (sports tournaments, performing arts showcases, model united nations, and other student co-curricular programs).

**MINIMUM REQUIREMENTS: WORK EXPERIENCE**
- A minimum of 3 years’ experience in sports events coordination or similar field
- Previous experience in the international or private school settings
- Ability to handle intense administrative duties linked to events coordination
- Previous experience in organizing large multinational events
- Coordinating school or sports events will be an added advantage
- Experience in using scheduling software system
- Experience in event management

**MINIMUM REQUIREMENTS: EDUCATION**
- Matric Certificate
- Tertiary qualification in Sports Management/Travel and Tourism, Events Management, or field that speaks to similar sets of skills
- Valid Passport and understanding of visa processes

**REQUIRED SKILLS**:

- Sports awareness and knowledge including, rugby, swimming, netball, volleyball, basketball, soccer, etc.
- Understanding and knowledge of events coordination including basic migration of students from one country to another
- Understanding of flight and hotel bookings, arranging passports and visa’s
- Knowledge of sports and tourism
- Ability to detect irregular behavior with students and report this for assistance
- Understanding of students and teenage behavior and sensitivity in dealing with their behavior

**REQUIRED BEHAVIORAL COMPETENCIES AND ATTRIBUTES**
- Attention to details, systems oriented, organized, analytical
- Strong administrative skills with ability to multitask and complete tasks
- Good communication skills in English and sound ability to communicate effectively across all levels
- Self-motivated, honest, high integrity, courteous and helpful
- The ability to function well under pressure, prioritize matters and act on them accordingly
- Able to work overtime as and when role and responsibilities require it
- Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies
- Strong interpersonal skills with emotional intelligence
- Demonstrates follow through and complete tasks as assigned
- Ability to work extended hours during pick seasons
- Interpersonal effectiveness with all ages of children, teenagers and adults

**DUTIES AND RESPONSIBILITIES**

As the member of the Activities Department, provide support to the activities Program, but not limited to:

- Ensure comprehensive and timeous administrative support to the department
- Assist in the process of ensuring that visas for students applied for and collected accordingly
- Assist in the travel arrangements for students and accompanying school staff members
- Develop, organize, implement, and monitor a high quality Elementary, After-school Activities Program
- Assist with the organisation and running of AISJ tournaments and other school events
- Communicate with other schools create and then publish a games schedule for each athletic team
- Play a liaising role between the Activities Coordinator and other employees, students and parents
- Supervise students during bus duty each afternoon after ASAs has finished
- Identify and prioritise critical activities and manage work schedule to accomplish tasks
- Use discretion and maintain confidentiality where and when is required
- Create and update Activities Calendar and schedules
- Communicate and relay information clearly and concisely, both orally and in writing within the department, students and school at large
- Establ

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