Fleet Coordinator

2 months ago


Johannesburg, South Africa Njilo Consulting & Logistics (PTY) LTD Full time

Minimum requirements:

- Bachelor's degree in Logistics/ Fleet/, Transportation Management, or a related field.
- Minimum of 2-4 years of experience in fleet management or logistics coordination.
- Strong knowledge of vehicle maintenance, safety standards, and regulatory compliance.
- Proficiency with fleet management software and Microsoft Office Suite.
- Valid driver's license: commercial driver's license (CDL) may be preferred or required.

Fleet Management:

- Maintain an up-to-date inventory of all fleet vehicles, including acquisition and disposal records.
- Oversee the registration, licensing, and insurance documentation for all vehicles.
- Monitor vehicle utilization to optimize fleet size and optimal efficiency.
- Maintain accurate records of all fleet activities, including mileage, fuel consumption, and service schedules.

Maintenance Coordination:

- Schedule regular maintenance and inspections to ensure vehicles are in safe and working order.
- Coordinate repairs and service appointments with external vendors or in-house mechanics.
- Keep detailed maintenance records and track service history for each vehicle.

Compliance and Safety:

- Ensure all fleet operations comply transportation regulations.
- Implement safety policies and procedures, including driver training programs.
- Conduct regular audits to ensure adherence to safety standards and regulations.
- Keep up-to-date records of vehicle registrations, licenses, insurance policies, and inspections.

Fuel and Expense Management:

- Monitor fuel consumption and implement strategies to improve fuel efficiency.
- Manage fleet budgets, track expenses, and identify cost-saving opportunities.
- Analyse data to forecast future costs and budget requirements.

Driver Coordination:

- Serve as the primary point of contact for drivers regarding scheduling, concerns, and compliance.
- Verify driver qualifications, licenses, and certifications are current and valid.
- Address driver issues promptly and effectively to maintain high morale and performance.
- Implement safety protocols and conduct regular training sessions for drivers.
- Monitor driver behaviour and compliance with safety regulations.
- Investigate and report any accidents or incidents involving fleet vehicles.

Scheduling and Logistics:
- Coordinate vehicle assignments and schedules to meet operational demands.
- Optimize routes and delivery schedules to improve efficiency and reduce costs.
- Collaborate with other departments to ensure timely delivery of goods and services.

Reporting and Data Analysis:

- Utilize fleet management software to track vehicle locations, performance, and maintenance needs.
- Provide insights and recommendations based on data analysis to improve fleet operations.

Emergency Response:

- Develop and implement emergency response plans for fleet operations.
- Coordinate assistance in case of vehicle breakdowns or accidents.
- Ensure backup vehicles are available when needed.

Skills and competencies:

- Organizational Skills
- Communication Skills
- Analytical Thinking
- Attention to Detail
- Interpersonal Skills
- Time management

**Job Type**: Permanent

Application Deadline: 2024/10/08


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