General Administrator

2 weeks ago

Cape Town, South Africa Elementary Bookkeeping Services Full time

**Bookkeeping company in Ottery seeks to employ an Administrator to assist with day-to-day administrative duties and provide support to one of their key clients.**

The 3-month contract is probationary, and any further discussion is dependent on a number of variables such as:

- The requirements of the key client
- The success of the projects being implemented

**Key Responsibilities**
- Manage and respond timeously to customer complaints/enquiries and Compliments;
- Offer administrative support across the organization;
- Update calendars and schedule meetings when needed;
- Handling Day-to-day Administration and data capturing;
- Following up on tasks and managing the completion thereof;
- Provide support to the clients Project Manager;
- Participate in ad-hoc projects and improvements;
- Strong knowledge of analysing and compiling statistical information.
- Prepare standard management information reports with relevant data to aid department decision-making;
- General finance duties;
- Understanding of schedules, calendars and diaries of individuals or groups;
- Ability to compile complex documents, develop templates, consolidate information;
- Deliver first time right service excellence;
- Teamwork and Process improvement skills;
**Personal Characteristics**
- Proven work experience as an administrator or similar role;
- Proficiency in Microsoft Office Suite and in particular, be proficient in, Excel;
- Professional attitude and appearance;
- Solid written and verbal communication skills;
- Ability to be resourceful and proactive when issues arise;
- Excellent organizational skills;
- Multi-tasking and time-management skills, with the ability to prioritize tasks;
- Ability to work under pressure
- Attention to detail; and
- Able to grow with the level of responsibilities and with the size and structure of the business.
- Self-starter and must be able to work autonomously
- Listening and understanding skills
- Minimum of 3-5 years of working experience in an office / administrative environment;
- Knowledge of Microsoft Office package (mainly Outlook, Word, PowerPoint and in particular Excel);
- Additional certification in Front Desk management/reception is a plus
- A qualification in Administration and customer experience (advantageous)
- Advanced computer proficiency (MS Office: Excel, Word, Power Point, Qlikview)

Start Date: 01 July 2023

**Job Type**: Contract
Contract length: 3 months

**Salary**: R10,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Certificate (preferred)

**Experience**:

- Administrator: 3 years (preferred)

Application Deadline: 2023/06/25

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