Sales Coordinator
9 months ago
**Who we are**:
We are a niche Out of Home Media owner that specialises in large format high impact advertising.
**What we do**:
We are well positioned to convert your high-profile building, vacant property or site into a large format advertising opportunity.
**What we are looking for**:
We are looking for a confident Sales Coordinator capable of working in a high-pressure environment to prioritise sales team and client requests in order to deliver on our commitments to clients and support our growth ambitions.
**What you will do**:
**Sales contract and process management**
- Understanding of a sales environment with preference towards the media industry (ideally OOH media)
- Manage the optioning and contract process, ensuring all activity is channelled through our asset management system and spreadsheets are updated regularly
- Understanding of how to use our asset management system in depth
- Managing the contract folders to ensure consistency, accuracy and kept in a neat and orderly fashion
- Define and improve a streamlined way of working
**Sales admin and support**
- Assist the sales team with marketing sheets and proposals
- Putting proposals together on behalf of the sales team to share with clients when required
- Managing client calls on behalf of the Account executives if AEs are out of office
- Good communication skills with a natural ability to build relationships both internally and with our clients
- Maintaining standard sales decks and availability schedules as and when changes are made
- Prepare site bibles and proof of flighting for account executives
**Reporting**
- Provide reports to the commercial director on renewals, contracts, proposals and options on a weekly basis
- Ensure post campaign reports are shared internally with the relevant Account Executives as per committed timelines
- Ensure proof of flighting pics are shared and saved in relevant folders and put into client templates where required
- Updating of performance reports (digital) with planned vs achieved and added value provided
**What you must have**:
- Experience in the media industry and preferably within OOH advantageous
- Be proficient at using Microsoft products (Excel, Word and PowerPoint) and other internal relevant software
- Ability to problem solve and manage conflict
- Strong project management skills, able to prioritise and manage team and client expectations
- Excellent attention to detail and excellent admin skills
- Proactive, flexible and organised with a positive attitude
- Punctual and available to the sales team during working hours (at times outside of working hours)
- This is an in-office role, however home connectivity is a requirement
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