Specialist: Contracts

1 week ago

Johannesburg, South Africa Six Sense Full time

Gauteng, Johannesburg
- Annually Cost To Company (Market related)

The Housing Development Agency (HDA) is a National Public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements.

The agency also undertakes the programme and project management for development of housing and human settlements.

The HDA has the following three-year fixed term contract position:
Main Purpose: To perform contracts administration and management duties, to oversee assets administration and to participate supplier performance and the administration thereof.

**Qualifications and Experience**:

- Relevant 3 years degree or equivalent in SCM/ Legal / Finance or equivalent
- Public sector contracts management and administration experience is essential.
- Experience in Capital Projects and Contract Management
- Computer literate
- Minimum 5 years public procurement experience

**Key Responsibilities**:
**Contracts Governance**
- Management of all contracts agreements during the entire contract life cycle
- Correctly accounting for all contracts
- Employ appropriate contracts management practices
- Assist with Audit queries both internal and external and make sure audit queries are resolved
- Monitor contracts compliance with SCM Policy and Procedures by all HDA employees

**Contract Development**
- Facilitate the formulation / development of legally binding agreements (all types) including addendums to existing contracts, setting out detailed terms and conditions and ensure that they are concluded on time

**Contract Administration**
- Conduct SCM compliance checking of contracts that have been awarded and record contracts on the contracts register to ensure compliance with the SCM policy,
- Oversee the loading of contracts onto the contract management system.
- Maintain the contract register through updating register with all contract changes monthly
- Ensure contracts maintenance, document management and change control (ensuring that changes to the contract are agreed, authorized, accurately documented and implemented by both parties)
- Ordering procedure (under framework purchase order, call off contracts)
- Notify and assist end user about contracts termination, renewal, extensions and variations where required

**Operational Responsibilities**
- Act as a single point of contact for all commercial and legal correspondence relating to contracts
- Facilitate engagement between supplier and end users in event of breach of contract
- Escalate disputes to higher level where necessary
- Advise and support operational managers to whom day-to-day management and monitoring of contracts which affect them may be delegated.

**Contract Performance and Relationship Management**
- Ensure adherence to compliance with transformation and empowerment conditions as provided in applicable service level agreements
- Evaluate service providers/suppliers/ contractors on adherence to specific delivery dates and lead times
- Evaluate suppliers/service providers/contractors against compliance with specifications.
- Evaluate supplier performance on the quality and quantity of goods, works and services procured

**Asset Administration**
- Supervise the maintenance of a complete and accurate Fixed Asset Register that complies with standards of GRAP
- Review the general control activities relating to fixed assets which includes bi -annual physical counts audits and quarterly computer asset verification
- Working with asset champions in various regions
- Oversee that the existing assets are numbered and identification tags are attached
- Maintain record keeping of capturing transferred, donated and or disposed assets for accurate reporting;
- Generate reports needed for the internal and external auditors
- Compile disposal forms and ensure disposals are accurately recorded.
- Oversee valid, accurate and complete inventory lists are maintained
- Maintain adherence to accounting procedures;
- Conduct all activities that are related to assets;
**SCM Committees**
- Serve in SCM Committees as and when required

**Reporting and Administration**
- Compile reports as required including:

- Contract register reports.
- Contract spend reports
- Asset register reports
- Undertake all required administration as necessary

Conditions of service: The HDA is an equal opportunity employer
- Appointments will be made in accordance with the HDA EE policy and preference will be given to people with disability and females
- The HDA reserves the right not to make an appointment.- For more information please contact:

- Mandy Scullard

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