Contract Specialist Procurement

2 weeks ago

Johannesburg, South Africa Affirmative Portfolios Full time

**Contract Specialist Procurement - Woodmead - 12 months contract**

**Key Performance Areas**:

- Compile the contract and ensure all requirements are meet and that value is gained;
- Administer and manage the lifecycle of the contracts and alteration thereof;
- Monitor contracts progress - checking and track the quality of service providers by both

service provider and End-User;
- Manage the administration and negotiation of renewal of all contracts and issue

amendments to contracts where required;
- Manage, review and update contract database;
- Ensure the scanning, SharePoint storing, safe keeping, archiving of all contracts;
- Recommend payments consistent with the contract terms and conditions;
- Develop a timetable and start and end date for each performance component;.
- Monitor supplier activity on a specified frequency to identify problem areas;
- Meet with the supplier/contractor on a regular basis to review progress, discussion problems and consider necessary changes;
- Research change request submitted by contractor, and evaluate the merit of changes

by reviewing the contract, plans and specification and liaising with relevant stakeholders;
- Review and investigate vendor dispute/rebates to determine validity and arrange

payment as required;
- Manage contract value and complexity;
- Resolve contracts dispute in a timely manner;
- Monitor contractor progress and performance to ensure goods and services conform to

the contracts requirements;
- Monitor contract register and timeously inform end-users accordingly;
- Ensure timeous payments of service providers in line with the agreed terms and

conditions of the contract;
- Liaise with End-users to establish and ensure a good working relationship;
- Generate weekly, monthly and annual contracts report
- Calculate and document the contracts total cost, including any indirect cost allocation of the goods and services to be performed

**Negotiations**
- Negotiate pricing and discount structure with field service/installation vendors and manage vendor selection for procurement, provide reporting on costs of installations, provide bill validation support to finance, etc
- Ensure maximum savings in new order placements or renewals
- Conduct fact-based supplier negotiations based on supplier and industry analysis and benchmarks and cost structure analysis
- Ensure the generation and issue of accurate contracts

**Supplier Management**
- Recommend suppliers based on the most optimal total cost and provide supplier feedback***:

- Develop and maintain relationships with the various suppliers
- Manage supplier queries
- Award suppliers contracts in accordance with sound procurement practices, policies including BBBEE
- Process supplier payment timeous
- Maintain close liaison with suppliers on availabilities/capabilities, readiness and material supply

**Finance Management**
- Strive to achieve maxim cost reduction through firm negotiations and cost reduction techniques
- Implement the economies of scale to reduce costs
- Optimize the purchasing cost within budget by strategic sourcing decisions
- Implement plans for cost reduction measures
- Ensure timely payments to suppliers

**BBBEE & Supplier and enterprise development implementation**
- Implement BBBEE policy
- Assist in gathering BEE procurement spend
- Assist in ensuring timeous validity of Broadband Infraco BEE certificate
- Develop BEE report
- Implement supplier and enterprise development strategy

**Required Qualifications and Experience**
- A commercial and CIPS (chartered Institute of Purchase and Supply qualification) would be an added advantage
- Five (5) years’ experience Supply Chain Management of which three (3) years should be Specialist level
- Contract Management and Administration experience
- Experience in supplier management
- Experience in compliance management
- Detailed knowledge of legislations PPPFA, PFMA,BBBEE etc

**Key Attributes**
- Analytical
- Attention to details
- Action orientated
- Team player

Leadership qualities

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