Assistant Company Secretary

4 weeks ago

East Rand, South Africa Rand Refinery (Pty) Limited Full time

VACANCY: ASSISTANT COMPANY SECRETARY

TYPE OF EMPLOYMENT: PERMANENT

GRADE: C-UPPER

DIVISION: LEGAL

CLOSING DATE: 29 FEBRUARY 2024

Rand Refinery transforms and adds value to metals and people’s lives. We do this by adding value to the African economy by refining raw materials into valuable products, by evaluating and recovering precious metals received. Rand Refinery is situated in Germiston, Johannesburg.

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PURPOSE OF THE POSITION

The purpose of position is to provide support to the Company Secretary in implementing, ensuring and adhering to legislation (including the King III), policies and procedures and standards.

SUMMARY OF KEY RESPONSIBILITIES INCLUDED BUT NOT LIMITED TO
- Assist to maintain all statutory records and submissions of statutory returns in compliance with the statutory provisions of the Companies Act.
- Assist to lodge all documents with the Companies and Intellectual Property Registration Office, maintain and update the company’s register of members. This extends to all other legislation or regulations critical to the nature of Rand Refinery Limited and its subsidiaries.
- Assist with the annual update of Policies and procedures on SharePoint.
- Work with the Chairmen of the Exco Sub-Committees in the preparation of the schedule of committee meetings for the year.
- Act as custodian of all statutory minute books, registers and related confidential documentation.
- Assist with the annual revision of Committees Terms of Reference and Committee appointment letters
- Assist with the annual report and ensuring that statutory deadlines are met and that the statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance and practices in the company.

MINIMUM REQUIREMENTS
- A completed Matric qualification.
- Tertiary qualification in Law (Degree or Postgraduate Degree) with at least 5 years of experience within a similar role.
- CIS professional postgraduate qualification in Company Secretarial and Governance.

SKILLS/ COMPETENCIES
- Computer literacy—SAP and MS Office and E-Sec/Diligent.
- Excellent English communication skills (written and verbal) - as required in large high profile company.
- Must be able to work under pressure and adversity, and meet strict deadlines - as required at managerial level.
- Excellent interpersonal and organisational skills - able to deal at Board level, with regulatory authorities, auditors.
- Possess integrity and leadership ability - of the highest standard is essential to the role.
- Presentable with proven ability to liaise effectively at the highest governance levels throughout the company.
- Ability to take effective minutes of diverse and complex meetings and to record proceedings accurately - high, given the unique nature of Rand Refinery.

KNOWLEDGE
- Knowledge and full understanding of relevant South African legislation and good corporate governance, incl. inter alia Companies Act, King Report on Corporate Governance—medium to large company level.
- Knowledge of specific legal and company requirements of the gold and mining industry—medium to large company level.
- Detailed knowledge on the differing departments of the company, having an in depth understanding of these processes in order to add value to decision making - able to think and direct strategically.
- Planning knowledge, being able to put this into practice from a leadership perspective and being able to plan effectively for up to five years—add value and input to the planning and strategy of the company.

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