Property Portfolio Office Administrator

3 weeks ago


Durbanville, South Africa SFG Engineering Services Full time

South Africa’s top investment group is looking for a Property Portfolio Administrator to join their team in Cape Town.

**Job Requirements**:

- NQF 4 or working towards completing your NQF 4
- At least 2 years of experience in a similar position within a Property / Real Estate Sector
- Experience with Rentals
- Experience with **PayProp, Red Rabbit, Excel, Google Docs**:

- Great administrative skills
- Excellent communication skills and telephone etiquette
- Own car with drivers’ licence
- Bilingual - English and Afrikaans

**Responsibilities**:

- Monthly list to team on tenants that are vacating on allocated portfolio
- Send Vacating checklist to all tenants who give notice on allocated portfolio
- Attend AGM’s on allocated blocks in person or via zoom
- Monthly walk around blocks managed and report to managing agents on findings - follow up on items that need to be attended to
- Upload lease to payprop and debit order form
- Create property, create tenant and create invoices on payprop.
- What accounts are we paying for the Landlord? Have the accounts redirected to Igrow and ensure the correct amounts are paid every month.
- Monthly statements to Landlord
- Monthly statements to tenants and invoices
- Attend to monthly reconciliation of rental payments on allocated portfolio
- Attend to monthly account payments for Landlord
- Attend to Deposit refund payments within 14 days
- Load deposit processing fee on deposit refunds
- Follow up on tenants in arrears as per strict process LOD on 4th of every month
- Investors to be kept updated on late payments at all times
- Have an action plan in place to collect arrears
- Eviction instructions to be handed to attorneys o.b.o owner if requested
- Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
- When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
- Attend to problems with water and electricity accounts

**Maintenance on the portfolio**:

- Portfolios are split to a maximum of 250 properties per person
- Each Portfolio administrator will have a list of approved contractors that they will work with
- Each contractor will sign a service level agreement (SLA) which must be adhered to
- Attend to all maintenance and exit inspection maintenance on allocated portfolio



  • Durbanville, Western Cape, South Africa SFG Engineering Services Full time

    South Africa's top investment group is looking for a Property Portfolio Administrator to join their team in Cape Town.Job Requirements: NQF 4 or working towards completing your NQF At least 2 years of experience in a similar position within a Property / Real Estate Sector Experience with Rentals Experience with PayProp, Red Rabbit, Excel, Google Docs:Great...


  • Durbanville, Western Cape, South Africa West Coast Personnel Full time

    Published Jan 20, 202 Location Durbanville, South Africa Category Business Job Type Fulltime Salary Type Monthly Salary Salary R R18 000pmDescription:Property Portfolio Manager (Durbanville, Cape Town) R15,000 - R18,000 PMI am seeking a Junior Property Portfolio Manager to start as soon as possible.Requirements: Matric + NQF 4 in RE or working towards NQF...


  • Durbanville, Western Cape, South Africa West Coast Personnel Full time

    Published Mar 3, 202 Location Durbanville, Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly SalaryDescription:Requirements: Matric Certificate / Grade 12 / National Senior Certificate NQF 4 in Real Estate or working towards NQF Experience working on PayProp Experience in Rentals Experience in managing a portfolio of 300+ units...


  • Durbanville, Western Cape, South Africa West Coast Personnel Full time

    Published Jan 20, 202 Location Durbanville, South Africa Category Business Job Type Fulltime Salary Type Monthly Salary Salary R R 25 000pmDescription:Senior Property Portfolio Manager (FFC & PPRA) (Durbanville, Cape Town) R18,000 - R25,000 PMI am seeking a Senior Property Portfolio Manager with FFC and PPRA with NQF 4 in Real Estate to start as soon as...


  • Durbanville, South Africa West Coast Personnel Full time

    Published - Jan 20, 2023 - Location - Durbanville, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R 18 000 - R 25 000pm **Description**: **Senior Property Portfolio Manager (FFC & PPRA) (Durbanville, Cape Town) R18,000 - R25,000 PM** I am seeking a Senior Property Portfolio Manager with FFC and PPRA with...


  • Durbanville, South Africa West Coast Personnel Full time

    Published - Jan 20, 2023 - Location - Durbanville, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - R15 000 - R18 000pm **Description**: **Property Portfolio Manager (Durbanville, Cape Town) R15,000 - R18,000 PM** I am seeking a Junior Property Portfolio Manager to start as soon as...


  • Durbanville, Western Cape, South Africa SFG Engineering Services Full time

    Job requirements: Grade 1 Experience in the same position Computer literate Strong administration skills Working with quotation for repairs and maintenance Excellent telephone manner Fully bilingual English and Afrikaans Advanced Excel- RedRabbit Property System experience:- Property / Rental Industry experience:Own Car and drivers licence a mustJob...


  • Durbanville, South Africa SFG Engineering Services Full time

    **Job requirements**: - Grade 12 - Experience in the same position - Computer literate - Strong administration skills - Working with quotation for repairs and maintenance - Excellent telephone manner - Fully bilingual - English and Afrikaans - Advanced Excel - **RedRabbit Property System experience**: - **Property / Rental Industry experience**: - **Own...

  • Property Coordinator

    2 weeks ago


    Durbanville, South Africa The Talent Experts Full time

    _You’re the mover and shaker of the business, you make things happen!_ **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the mover and shaker of the company, the one that knows all the ins and outs of the various properties, suppliers and assets you caretake. Everyone knows...


  • Durbanville, South Africa The Talent Experts Full time

    **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the mover and shaker of the company, the one that knows all the ins and outs of the various properties, suppliers and assets you caretake. Everyone knows that if they want something done, they give it to you! **What you’ll be...

  • Property Coordinator

    2 weeks ago


    Durbanville, Western Cape, South Africa The Talent Experts Full time

    _You're the mover and shaker of the business, you make things happen_Is this you?You've worked in a small company before and you prefer that to a large corporate. You're accustomed to being the mover and shaker of the company, the one that knows all the ins and outs of the various properties, suppliers and assets you caretake. Everyone knows that if they...


  • Durbanville, South Africa Proactive Recruitment Full time

    **LOCATION: DURBANVILLE** **Objective** Under the direction of the **Director of Operations** and within the limits of our clients policies and procedures, the **Reservations Portfolio Manager** will form part of the **Reservations Department** The individual will be responsible to receive and accurately process reservation bookings or general inquires...

  • Property Co-ordinator

    2 weeks ago


    Durbanville, Western Cape, South Africa The Talent Experts Full time

    Is this you?You've worked in a small company before and you prefer that to a large corporate. You're accustomed to being the mover and shaker of the company, the one that knows all the ins and outs of the various properties, suppliers and assets you caretake. Everyone knows that if they want something done, they give it to youWhat you'll be doing (and why...


  • Durbanville, South Africa The Talent Experts Full time

    _You love being an important part of a team where your work is valued and you make a difference every day!_ **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the backbone of the company, the one that pulls everything together and ensures the full admin process of the business...


  • Durbanville, South Africa The Talent Experts Full time

    You love being an important part of a team where your work is valued and you make a difference every day!_ **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the backbone of the company, the one that pulls everything together and ensures the full admin process of the business is...


  • Durbanville, Western Cape, South Africa The Talent Experts Full time

    You love being an important part of a team where your work is valued and you make a difference every day_Is this you?You've worked in a small company before and you prefer that to a large corporate. You're accustomed to being the backbone of the company, the one that pulls everything together and ensures the full admin process of the business is running...

  • Office Administrator

    2 weeks ago


    Durbanville, South Africa ZaPOP Full time

    As Office Administrator, you’ll provide administrative support to multiple offices, and ensure that all office requirements are met, in line with the business culture and rules and ensure all calls are handled professionally and efficiently. Your success will ensure the efficient running of company processes, as well as a high level of employee...


  • Durbanville, Western Cape, South Africa Proactive Recruitment Full time

    LOCATION:DURBANVILLEObjectiveUnder the direction of the Director of Operations and within the limits of our clients policies and procedures, the Reservations Portfolio Manager will form part of the Reservations DepartmentThe individual will be responsible to receive and accurately process reservation bookings or general inquires and to ensure an effective...


  • Durbanville, Western Cape, South Africa The Talent Experts Full time

    _You love being an important part of a team where your work is valued and you make a difference every day_Is this you?You've worked in a small company before and you prefer that to a large corporate. You're accustomed to being the backbone of the company, the one that pulls everything together and ensures the full admin process of the business is running...


  • Durbanville, Western Cape, South Africa Bridgena Barnard Personnel Group Full time

    Tygervalley area - Junior Portfolio Administrator from the Employee Benefits sector needed for a well established companyMatric essential3 year qualification advantages18 months exp in an Employee Benefits company - not negotiableIntermediate Excel skills essentialGood communicator and able to communicate effectively with members and schemesJob Types:...