Company Secretarial Consultant

3 weeks ago


Sandton, South Africa Redefine Properties Limited Full time

**Company Secretary Consultant**

**Primary Purpose of the Job**

The role of the Company secretarial consultant is to provide the efficient administration of a company, particularly with regards to ensuring compliance with in statutory and regulatory requirements.

**Key Performance Area’s (KPA’s)**
- ** Administrative support for Statutory/Regulatory Compliance.**
- Administration and coordination of timeous CIPC filing to CIPC requirements with all statutory compliance requirements with regards to all Redefine Group of Companies.
- Support with the Administration and maintain all share registers for subsidiary companies and relevant associate companies
- Maintain statutory registers (minute books, attendance registers, company statutory records, etc)
- Support with the preparations and file CIPC Compliance checklist
- AFS to be sent to all those entitled to receive a copy
- Support with the Administration of Schedule 13 declarations by new directors
- Administer periodic returns to the JSE
- ** Company Secretarial Administration**
- Provide Cosec administrative support with regards to across the group.
- Timeous scheduling of meetings and key Corporate Matters as per the Corporate Calendar - Board, Committee and selected subsidiaries/ internal governance structures.
- Timeous coordination and maintenance of the Corporate Calendar.
- Coordinate and regular monitoring of cosec action tracker
- Document Management: Timeous coordination and maintenance all statutory document. (minute books, resolutions, statutory documents, director ID’s, proof of residence etc)
- Timeous upload of updated statutory documents/letterheads and other on intranet.
- Timeous administration of Non-Executive Directors travel
- ** Meeting Administration Process**
- Support with coordination and communication of submission deadlines
- Timeous Compilation of board/committee packs timeous
- Timeous circulation of minutes and resolution for signature within reasonable time after meeting.
- Timeous update of extracts of DoA (Annual/ Ad hoc)
- **
Company Secretarial budget administration**
- Support with the compilation of input for the compilation of the annual Cosec Budget.
- Administer all invoices ((services providers and NEDs) and ensure accuracy and timeous submission for approval and payment to finance
- ** Executive Assistant**
- Diary management for CoSec (co-ordinating of the diary)
- Timeous co-ordination of CoSec annual calendar
- Timeous coordination of cosec action tracker
- Stationery and cosec office management
- Timeous and accurate administration of NED travel booking
- Timeous co-ordination of board meetings requirements and related board engagements
- ** Risk & Compliance Management**
- Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
- Timeous execution of annual compliance checklist
- ** Governance advisory support**
- Manage resolution signature process for all resolutions other than board resolutions
- Support with the drafting of resolution as and when required
- Support Company Secretary on periodic and adhoc projects including but not limited to:

- Timeous input of the King IV register
- Prepare relevant sections of the integrated annual report including, amongst others, (attendance registers, appointment/resignation dates etc)
- Timeous submission of relevant information Directors Manual

**Job Specific Requirements**:
Job Knowledge:

- CIPC administration and submissions in terms of the Companies Act (competent)
- Office administration (essential)
- Functional knowledge of the companies act and relevant governance practices (essential)

Job Related Skills:

- Oral and written communication skills (essential)
- General administrative and report writing skills (essential)
- Problem solving skills (desirable)
- Computer proficiency skills (essential)
- Time management skills (essential)

Job Experience:

- 3- 5 years experience

**Education**:

- Undergraduate diploma in business administration or related (required)
- CIS qualification (desirable)

**Competencies**:
**Essential**:

- Attention to detail (Advanced)
- Assertiveness (competent)
- Time management (competent)
- Communication (diplomacy, written, verbal) (competent)

**Functional Competencies**:

- Analytical Ability (desirable)
- Process and Technological Competence (Competent)
- Document Management (Expert)
- Statutory Compliance (desirable)



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