Project Planner

5 months ago

Nigel, South Africa ALSTOM Full time

Req ID:448385

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

**PURPOSE OF THE JOB**

Responsible to develop and maintain the project/program scheduling with documentation, using best practices such as but not limited to:

- Reflect the project execution strategy in the schedule, capture the entire scope of work, with activity durations, logically sequence, linkages, and constraints.
- Compile and evaluate time-related data from all available sources, effectively communicating the results in various formats - with primary focus on critical path, baseline progress monitoring, resource assignment and risk analysis.
- Manage efficiently planning deliverable issuance with facilitation, synchronization and communication of internal stakeholders.
- Report schedule progress and anticipated risks to various stakeholders (customer, core team, central)
- Generate effective scenarios to achieve On Time Delivery (OTD) targets and advise on time-related contractual disputes.
- Capture and lead adoption of return of experience (REX) from other projects, whilst promoting time management practices and governance.

**IN TENDER PHASE**:

- Analyse tender documentation to understand schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
- Set a timeline for tender preparation and ensure its adherence until the tender submission.
- Coordinate with internal and external stakeholders to integrate inputs and define project schedule interfaces.
- Contribute to formulating the project execution strategy.
- Develop the tender schedule based on contract requirements, sub commitments, gap analysis and the tender execution strategy.
- Identify the project schedule's critical path and risks, suggesting optimization and mitigation actions.
- Highlight differences between the initial assumptions and the final tender schedule.
- Draft the tender schedule narrative.
- Ensure on-time delivery of schedule-related deliverables.
- Present scheduling information during tender gate reviews.

**IN CONTRACT OR PROGRAM EXECUTION**:

- Develop quality schedules in accordance with the company's procedures, contractual requirements, and stakeholder inputs.
- Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
- Validate the partner's input schedules and ensure external validation of the combined baseline schedule.
- Create a Project Time Management Plan and validate time-related documentation.
- Collaborate with the project team to identifying and mitigating risks and in seizing opportunities related to on-time delivery.
- Lead regular project schedule review sessions, challenging stakeholders' assumptions about time performance and seeking solutions.
- Prepare schedule and progress reports, illustrating physical progress with relevant time related KPIs, analyse gaps between actual progress & baseline, and the Earned Value Methodology with Finance controllers
- Align the commitments of internal and external stakeholders, manage schedule interfaces, identify trade-offs, and proactively influence stakeholders to adopt approaches beneficial for the overall project. proactively address inconsistencies.
- Ensure timely updates of both internal and external schedules while monitoring stakeholders' adherence to schedule quality standards.
- Identify critical paths and both actual and potential delays in complex, interconnected schedules.
- Support the Contract Manager in time-related disputes, perform delay analysis, and evaluate incoming delay-related claims.

**PERFORMANCE AREAS IN TENDER, CONTRACT OR PROGRAM EXECUTION**
- Management & monitoring of critical paths for gate reviews, milestones, planning risks and mitigation actions
- Timely updates of schedule that represents full project scope, change requests, progress reports and time related KPIs
- Timely development of schedule related documents with relevant breakdown structures and with defined progress monitoring methods
- Maintain the schedule in line with defined standards (DCMIA, Project schedule integrity, etc)

**INTERFACES & NETWORK LINKS**:
**INTERNAL**

Project & Contract management, Operations, Supply Chain, PME/Industrial,

Finance, Facilities and Quality

**EXTERNAL**:
Customer

**REQUIRED EXPERIENCE & EDUCATION**:

- Recognised post graduate qualification in Business/ Project Management, Data science or Industrial Engineering.
- 5 to 7 years mid-Management experience as Planner or scheduler
- 5 years active proficiency of project scheduling software: M

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