Project Contract Manager

3 months ago

Nigel, South Africa ALSTOM Full time

Req ID:465047

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

**PURPOSE AND MISSION OF THE JOB**:
The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Managers and core project team. They provide guidance to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments. They ensure proper record keeping and file preparation in support of robust claim files..

**NETWORK & LINKS**

**INTERNAL**
- Customer Director
- Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
- Sourcing Legal Counsels and Contract Management Teams worldwide
- Legal & Compliance Department
- Product / Platform teams
- Contract Management Community
- Project Management Office (PMO Central function)
- Project Directors and Project Managers worldwide
- Sourcing and Procurement
- Tender teams

**EXTERNAL**
- Customers, Partners, and suppliers/subcontractors

**KEY ACCOUNTABILITIES**
- Prepares Contract Summary and ensure it is widely communicated and regularly updated.
- Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
- Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated.
- Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
- Ensures timely issuance of contractual notices to customers/partners.
- Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
- In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
- Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
- Develops and produces any project specific processes and ways of working for contract/claim management.
- Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
- Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
- Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
- Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
- Routine report on contract management and claims activities to the project, and Legal, and Contract Management teams.
- Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
- Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
- Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
- Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
- Drafting of all correspondences, variation orders and contractual claim particulars in accordance with the requirements of the contract and in collaboration with the project team, relying in their input.

**PERFORMANCE MEASUREMENTS**:

- Specific claim recovery target achievement;
- Defining and implementing best practices in contract/claim management

**QUALIFICATIONS**
- preferably a degree in either Engineering, Law, Quantity Surveying or Business or a combination of these.
- Or a tertiary qualification and commercial / operational experience. Post graduate commercial qualifications are well regarded.

**EXPERIENCE**
- Minimum 8 years of working experience in Con

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