Administrator: Commercial

5 hours ago

Johannesburg, South Africa City Property Full time

The purpose of the job is to perform the general administration for the department and provide administrative support to ensure that all office and building administration run in an effective manner.

**Perform administrative functions for the department.**

1. Prepare documents for the department, correspondence, etc.
2. Prepare monthly pack as required.
3. Minute taking in meetings.
4. Accurate filing of documents.
5. Order stationary/office equipment, computers etc.
6. Provide assistance with the annual leave control for the department.
7. Conduct ITC listings and reports when required.
8. Coordinate the training for new staff.
9. Diary management and preparing in advance to ensure that there is no duplication in the dairy and allowing for rescheduling of meetings as required.
10. Ensure that the teams are fully aware of scheduled appointments.
11. Book meetings and meeting venues.
12. Coordinate and provide administrative duties related to community projects and social events.
13. Ensure good housekeeping of the department.
14. Summarize the timekeeping & telephone reports.
15. Recording registered mail letters and managing the petty cash related to those costs.
16. Distribute fleet management reports and recover reports with associated slips and forward back to Fleet Management.
17. Monitor team movements to ensure familiarity regarding their whereabouts.
18. Organize parking as required.
19. Control & collect all documents required for performance reviews and complete the necessary checklist/control sheet. Follow up with employee regarding outstanding reports.
20. Weekly updating of relevant lists / schedules / report as required by the Department.
21. Manage the departmental mailbox and ensure work is distributed accordingly.
22. Create and assign check lists.

**Working conditions**:
Office based with limited travelling involved.

**Qualifications & Experience**:
1. Matric qualification required.
2. A relevant qualification will be preferred (e.g. administration or office management).
3. 3-5 years’ experience in administration. **Skills & Knowledge Required**: 1. MS Office skills required:
a. MS Word - Advanced
b. MS Excel - Advanced
c. MS Power Point - Basic
d. MS Outlook - Basic
2. Diary management.
3. Advanced typing skills.
4. Ability to maintain confidentiality.
5. Ability to meet set deadlines.
6. Administrative knowledge and skills including filing, drafting correspondence, minute taking, report writing etc.
7. Knowledge of customer service with internal and external stakeholders.
8. Telephone etiquette.
9. Basic event management Skills.
**Personal**
**Attributes**:
1. **Problem solving **- find solutions when emotions are involved.
2. **Reality testing **- be objective; see things as they really are.
3. **Impulse control **- resist or delay impulse to act.
4. **Flexibility **- adapting emotions, thoughts and behaviors.
5. **Interpersonal relationships** - building mutually satisfying relationships.
6. **Empathy** - understanding & appreciating how others feel.
7. **Independence** - be self-directed and free from emotional dependency.
8. **Persuasion** - negotiating, selling, influencing and attempting to persuade people or trying to change the point of view of others.
9. **Multitasking** - dealing with several activities at a time, enjoy being given new tasks before they have finished another.
10. **Teamwork** - cooperation with others, good-natured attitude and encouraging people.
11. **Persistence** - sticking with tasks, not giving up, dislike leaving things unfinished.
12. **Rule** **following** - adhere to rules and strictly follow work regulations.
13. **Attention to detail** - focus on details, strive for perfection and be well organized.
14. **Innovation** - creative and open-mindedness.

  • Commercial Administrator

    1 day ago

    Johannesburg, South Africa We Solve Information Technologies Full time

    Commercial Administrator: Johannesburg, Sandton REPORTING TO: Commercial Team Lead **A.2 ORGANISATIONAL CHART** Chief Operations Officer Commercial Team Lead Commercial Administrator Commercial Reporter Quality Auditor **SECTION B: JOB PURPOSE, MAIN RESPONSIBILITIES, DUTIES** **B.1 JOB PURPOSE** Responsible for effective execution of Commercial...

  • Commercial Property Administrator

    4 hours ago

    Johannesburg, South Africa Macdonald & Company Full time

    South African based Real Estate Investment Trust seeks orderly and efficient **Commercial Property Administrator**. Our client has established themselves as the preferred Landlord in South Africa. Having only been around for less than 20 years, they have already expanded their portfolio to include Commercial, Retail, Industrial and Residential assets not...

  • Commercial Administrator

    1 week ago

    Johannesburg, South Africa De Beers Group of Companies Full time

    Company Description - Anglo American’s purpose is to reimagine mining to improve people’s lives and is committed to creating a Living Mine that brings positive value to the people and environment where we operate. Supply Chain is positioning itself for the future, by becoming more purpose-driven in aid of realising the Anglo American purpose and driving...

  • Commercial Administrator

    1 week ago

    Johannesburg, South Africa Anglo American Full time

    Company Description Anglo American’s purpose is to reimagine mining to improve people’s lives and is committed to creating a Living Mine that brings positive value to the people and environment where we operate. Supply Chain is positioning itself for the future, by becoming more purpose-driven in aid of realising the Anglo American purpose and driving...

  • Commercial Portfolio Administrator

    7 months ago

    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **300,000** **Job Type**: **Permanent** **Reference**: **67974** **Job Summary**: Providing services such as property sales, rentals, and asset management, to name a few, our client is a major Real Estate organisation with a large footprint. They offer property solutions to national and regional clients....

  • Commercial Administrator

    7 months ago

    Johannesburg, South Africa Sapientis Talent Management Full time

    An opportunity to work for a leader in ICT space with a strong heritage, proven technology and one of the broadest portfolios in the industry! In this role, you will be tasked with providing effective and efficient administrative and co-ordination support to the Commercial Team - A Bachelors Degree (or National Diploma) - in Law or Business Management is...

  • Commercial Administrator

    7 months ago

    Johannesburg, South Africa De Beers Group of Companies Full time

    Company Description - We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy, inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee...

  • Commercial Administrator

    7 months ago

    Johannesburg, South Africa De Beers Group of Companies Full time

    Company Description - We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy, inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee...

  • Commercial Administrator

    6 months ago

    Johannesburg, South Africa De Beers Group of Companies Full time

    Company Description - We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy, inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee...

  • Commercial Administrator

    6 months ago

    Johannesburg, South Africa De Beers Group of Companies Full time

    Company Description - We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy, inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee...

  • Commercial Property Administrator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Isilumko Staffing (JHB) Full time

    Isilumko Staffing (JHB) is seeking a skilled Commercial Property Administrator to manage lease agreements, property transactions, and broker engagement.Salary: R600,000 - R800,000 per annumJob Description:Key Responsibilities: The successful candidate will be responsible for lease agreement renewal, invoicing, costing, drafting proposals, tenant management,...

  • Billing Administrator

    6 months ago

    Johannesburg, South Africa KERRIDGE COMMERCIAL SYSTEMS CORP Full time

    "At KCS we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work."_ Kerridge Commercial Systems (KCS) is a market leader in the development and provision...

  • Sales Administration Commercial Manager

    1 week ago

    Johannesburg, South Africa Ultra Personnel Full time

    Grade 12 NQF 4 or higher certificate in Short-Term Insurance RE 5 (Representative Exam) Must provide evidence of FAIS Fit & Proper status (DOFA) Related BCOM degree highly advantageous Further training or qualification in Management or Leadership is highly advantageous The purpose of the role is to ensure reliable operations and administrative support...

  • Personal Administrative Assistant: Commercial

    5 hours ago

    Johannesburg, South Africa Santam Full time

    What will you do? A position for a Personal/Admin Assistant to the Head of Commercial Underwriting exists, based in Alice Lane Sandton. The incumbent will play a key role in supporting the Head of Commercial Underwriting as well as the wider Commercial Underwriting team. The incumbent will be required to handle highly confidential documents and information...

  • Contracts Administrator

    7 months ago

    Johannesburg, South Africa KERRIDGE COMMERCIAL SYSTEMS CORP Full time

    **Key Responsibilities**: - One Time & recurring invoicing timeously, including running statements for month end - Custodian of licensing and contracts maintenance: - Ensuring customer contracts are signed - Entering customer information correctly into Babbage system - Licensing customers - Loading customer contract in Babbage system - Invoicing the...

  • Licensing Administrator

    1 week ago

    Johannesburg, South Africa KERRIDGE COMMERCIAL SYSTEMS CORP Full time

    **_**_**_PLEASE NOTE: This is a 5.5 month Fixed Term Contract and not a permanent position based at our JHB location_**_**_** The Finance Team at KCS is a dynamic 10-person team spread across our offices in Johannesburg and Cape Town, with access to Global resources and colleagues within the Group. As a finance team we are responsible for the delivery of...

  • Commercial Director

    1 month ago

    Johannesburg, South Africa HotelJobs.co.za Full time

    An exciting opportunity for a hospitality experienced Commercial Director to join this international company, overseeing their expanding South African operations based in Johannesburg. About the role: - To achieve South Africa’s commercial objectives & revenue targets while leading the Commercial team responsible for growing market share. - Collaborate...

  • Commercial Underwriter

    7 months ago

    Johannesburg, South Africa Mirror Images Full time

    Gauteng, JHB - Northern Suburbs - (Provident Fund and Group Life, Market related, Negotiable) **An Insurance company based in Rivonia/Sandton is currently seeking a Commercial Underwriter to ensure the delivery of customer service excellence, within the ambit of the FSB Regulations and Underwriting Guidelines, the effective and efficient execution of...

  • Commercial Manager

    6 months ago

    Johannesburg, South Africa GoSolr Full time

    **POSITION TITLE: Commercial Manager** As the Commercial Manager, you will play a pivotal role in driving the commercial success of large-scale residential and SMME solar projects at GoSolr. Your responsibilities will encompass strategic planning, sales management, and stakeholder engagement. If you are passionate about renewable energy and have a proven...

  • Commercial Executive

    6 days ago

    Johannesburg, South Africa NIMA Recruitment Full time

    **Key Responsibilities**: - Review tender bid submissions from a commercial and risk perspective - Draft, or oversee and approve the drafting, of all construction contracts with the assistance of the Group Legal Manager as and when necessary - Draft, or oversee and approve the drafting, of legal, dispute, claim notification and contractual letters regarding...